Stand Construction: Space Only

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FYCMA Regulations

2026 NEW INFORMATION – Access to the Hall

Mandatory; ALL Exhibiting Stand Requirements:

Contracted space must construct and decorate an exhibition stand including furniture and graphics – the stand must be manned throughout the event. Failure to provide a stand plan will breech the terms and conditions of the contact. The contract will be revoked, and no refunds or access to the event will be given.

Contracted shell scheme stands must decorate with graphics and furniture. The stand must be manned throughout the event. Failure to do so will breech the terms and conditions of the contact. The contract will be revoked and no refunds or access to the event will be given.

Space Only Plan Submission

Stand plans should be sent to the following by Friday 3^rd July (including exhibitors with a basic pop up system).

Health and Safety partner, Abraxys Global via the following PLAN LINK 

Charlotte.minter@nexusmediaevents.com

Lianne.bull@nexusmediaevents.com

You should include the following : 

• Drawings with measurements
• Descriptions in English of used materials
• 2D and 3D of the booth
• Note or mention if any raised flooring
• Laser form if lasers are in use
• All stands 3.49m & above will be charged an additional £150 to be approved
• Any stands over 4m (inclusive of flooring or have a lighting rig above the stand) are deemed as Complex Space Only builds and will need to supply structural calculations and will then be approved by Abraxys and Nexus Media Events
• Fireproof certificates complying with classification Bfl-s1 or higher for floor coverings, and classification B-s1,d0 or higher for walls and ceilings
• Note or mention if any raised flooring (if the floor of the stand is elevated, the design must include within the limit of the stand an access ramp of 1.20 m wide and equal or less than 7% slope (or a bevelled edge)
• Any stands including an LED screen or suspended elements must provide a structural and weights report.
• Internet connection location to be marked on the floorplan
• Some Complex Structures under 4m’s can be deemed as complex dependant on the design and stability – you will be notified if you will be required to supply calculations f your stand is deemed as such
• PLANS WILL NOT BE APPROVED IF ALL OF THE CRITERIA ABOVE IS NOT SUBMITTED

Approvals are issued by Abraxys Global once all documents have been submitted via the link and when the review has been completed.

If any plans are received after this date we the organisers reserve the right to change the space to a shell scheme stand construction, which will result in additional cost to you the exhibitor.

MAXIMUM BUILD IN THE HALLS  – Various Heights 

Pavillion 1 – 5m’s

Pavillion 2 – 5m’s

There are certain areas within the hall that have a restricted height – we will notify the stands that are affected by this directly.

OVERNIGHT WORKING IS STRICTLY PROHIBITED DUING THE BUILD UP AND BREAKDOWN AND ADDITIONAL HOURS CANNOT BE REQUESTED ONSITE 

Complex structure – Definition

A complex structure is any form of construction of any height, which may require input from a structural engineer. Examples of complex structures:

1. Multi-storey stands
2. Any part of a stand or exhibit which exceeds four metres in height including the floor height
3. Suspended structures (does not include hanging banners – UNLESS THE MATERIAL BEING USED FOR THE BANNER IS WOODEN) e.g. lighting rigs
4. Sound/lighting towers
5. Platforms and stages at or over 0.6m in height and all platforms and stages for public use (not including stand floor flats and platforms)” Temporary Structures – are structures which are designed to be up for less than 28 days which may or may not be ‘complex’.

Non complex space only construction – Definition

Non complex space only construction would be modular and under 4m’s in height and can be constructed within two days

A stand can be under 4m’s and deemed as complex. Dependant on the design and if the plan includes any of the below features;

NOT PERMITTED IN A NON COMPLEX DESIGN

1. Ceilings
2. light rigging
3. multi storey
4. above 4m

Multi -Storey Stands

Please contact us directly if you are considering to construct a multi-storey stand, there is an additional cost associated of 50% of the already contacted space and there are further regulations for staircases, lighting, fire escapes and loading capacities. etc.

Charlotte.minter@nexusmediaevents.com 

For any questions to clarify the type of stand in which you will construct please contact the ECOC Operations Team

Approval by the organisers does not constitute anything other than confirmation of acceptance of overall design.  Responsibility for construction, adherence to fire regulations, materials, etc, lies with the exhibitor and/or their contractors.

9sqm Enclosure Regulation;

9sqm stands are prohibited to enclose their stands, only a storage cupboard of 1m x 1m is allowed.

Space-only stand adjoining another space-only stand

Exhibitors on part-island sites must provide a partition wall between themselves and their neighbours. The Organisers will not provide walling between adjoining space-only sites. On back-to-back space only sites, neighbouring exhibitors may liaise with each other to ensure that at least one of them is building a wall and/or to arrange to share the cost, etc. Where Exhibitors are building individual walls, they must ensure that the back of any wall adjoining another stand is finished down to 2.5m high to a standard acceptable to the Organisers, in a neutral colour and without graphics. The organisers have the right to correct this on site and charge the exhibitor.

Please note stand approval does not mean that adjoining stand plans have been checked for compatibility.

Space Only Regulations – Adjoining Shell Scheme Stands/Branding 

Space only stands are not permitted to attach any material to the shell scheme.  Exhibitors taking space only sites backing on to, surrounded by or adjoining shell scheme sites should not assume that panels facing their stand will be finished panels (i.e. covered with material) to these sites.

Please ensure that any panels overlooking other exhibitors must be finished off in a plain design and must not contain advertising.  If there is a rigging banner above an adjoining stand it must be set back 1m from the adjoining wall/s if it is to be branded.

Space only exhibitors booking stands next to shell scheme must deduct 30mm from overall measurements to fit within the allotted space ( a 3m x 3m space only site would in fact have floor dimensions of 2970mm x 2970mm).

FAILURE TO NOTE THIS WILL MEAN THAT STANDS WILL NOT FIT IN THE ALLOTTED SITE.  ORGANISERS RESERVE THE RIGHT TO AMEND SPECIFICATIONS WITHOUT NOTICE.

EACH STANDS AREA  MUST HAVE THE FOLLOWING MANDATORY REQUIREMENTS

1. Walling to separate yourself from your neighbours
2. Carpet
3. Furniture
4. Branding
5.  Staffed stand

FAILURE TO DO SO WILL RESULT IN A £1000 FINE AND WILL EFFECT ANY FUTURE BOOKINGS

Carpet (own) & Carpet Removal – Mandatory for Space Only Stands

Carpets and other floor coverings must be laid with due regard to safety and may not protrude beyond the stand area. Only adhesive tape (e.g. PE or PP) may be used to fix such coverings and, when removed must leave no residues. Substances such as oil, grease, paint and similar materials must be removed from the hall floors immediately. Neither paint nor adhesives may be used on the hall floors. It is not permitted to anchor stand buildings to the floor of the halls. All exhibitors must dispose of their carpet unless organised through the official contractor Alter Expo.

Hall Access 

Stand Design & Walling

Where these design guidelines have not been followed stand build approval will not be issued.

• Low walling is permitted to any open side of a stand to a maximum height of 1.2m. However, access to the stand on at least one side must be a minimum of 3m wide or 50% of the length of the wall if this is smaller (i.e. the stand side is less than 6m in length). All stands must also meet with all relevant health & safety access/egress regulations.
• Only 40% of any open side is permitted to be `full walling`– i.e. if a stand is 12m wide a maximum of 4.8m of full walling will be permitted. – if the walling is 1m away from the stand parameter and is above 40% and isnt part of an enclosed area this will be considered – stand  plans must be supplied
• Any build above the height of 1.2m is considered `full walling` and this includes trilite, flagnet, materials, voiles, screens, graphics, showcases, louvred materials, etc.
• Fascia over open areas not more than 0.5m deep and not sited more 4m high (to the top of the fascia) and not less than 2.5m high (to the bottom of the fascia)

Please also remember:

• The back of the stand should look as good as the front
• Any damage caused to the venue structures will be charged to the offending Exhibitor
• No logos or branding must be placed over a neighbouring stand – Adjoining stands cannot brand the side that has is connected to a neighbouring booth if  rigging is being used with a suspended banner it must be positioned 1m metre inside into your stand away from the connecting wall.  We will remove the branding if the regulations are not adhered too.

Basic Pop up Booths / Graphic Walls

Please note it is your responsibility to order walling to separate yourselves from the neighbouring/adjoining stands (sides & back). We expect you to make the stand look presentable and have a back wall. We the organisers will not provide this walling. The cost is with you the exhibitor. This is a mandatory regulation.

Enclosed Stand’s

Enclosed room or walling CANNOT exceed 40% of the total stand square meterage, this will be viewed as a meeting room.

If you do not declare the enclosed area and submit the plans, the Operations Team will contact you directly.

Appearance

The stands may be constructed with the exhibitors own materials. Stand owners must ensure a neutral and clean design for the reverse of their stand walls over 2.50m in height. These must be in white, grey or beige so that their stand neighbours interests are not interfered with.

Stand walls bordering visitor aisles must include glass panels, alcoves and displays etc. in order to provide an open and friendly atmosphere in the exhibition stand at the event. No more than 40% of the stand facing any one aisle may be of the closed construction unless stated to the contrary in the conditions of participation. When constructing stands, care must be taken to ensure access is barrier free.

Access from Stands

Entrances/exits must be a minimum of 2.5m high and emergency exits must be at least 1.5m wide

Exits with doors opening directly onto a gangway must either open inwards or be recessed into the stand and must contain a vision panel or window.

No floor shall be constructed having a slope in excess of 1 in 12

Items of Special Risk

Please ensure that the Organiser is aware if you will be having any of the following items on your stand:

• Stepped access, ramps and balustrades
• Helium & toy balloons or flagpoles
• Dangerous & obnoxious substances including flammable oils, liquids & gases, compressed gases/ acetylene/LPG, also hot surfaces & naked flames
• Working machinery & apparatus
• Motor vehicles in the halls during open period
• Audio visual displays & films
• Water equipment of any kind – including water features
• Radioactive substances
• Closely seated audience

Waste and Cleaning

Hot Works 

Hot Work is not permitted within the Exhibition & Congress Centre not even during the build up or breakdown of the event without authorisation from the venue. There will be a decision made by the venue official once the application has been made to see if the work is feasible. Any hot work must be carried out by persons who hold a Hot Work Licence. Please contact us the Organisers to apply for this authorisation

Meeting Rooms, Storage Cupboards & Closed Rooms

All meeting and storage rooms must have a visual panel/porthole within the door. This is a mandatory fire regulation for ECOC.

Balloons & Flying Objects

Balloons are forbidden at the venue. This is due to the building structure and the alarm system.

Glass

Only laminated safety glass suitable for the relevant purpose may be used. Edges of panes of glass must be machined or protected in order to exclude any risk of injury. Tempered plate glass components must be marked at eye level. Any other appropriate versions may be permitted upon application, once the required specifications shall be submitted.

Advertising Material/Presentations & Noise

Lettering referring to the stand or exhibits, company or brand logos must not exceed the prescribed construction height.  They should contribute towards a harmonious overall impression.  Presentations, optical, slowly moving or acoustic forms of advertising are permitted, as is the reproduction of music, provided that they do not cause annoyance to adjoining stands, to congest in the aisles, or drown out announcements by the fair authorities in the halls.  The volume must not exceed 80 dB (A) at the boundaries of the stand, loudspeakers must be mounted facing into the stand. Wireless Microphones may not be used without permission – please contact the Operations Team. Exhibitors are only permitted to distribute printed matter and to conduct advertising on their own stand

Interference with the permanent building structure

No parts of the hall or technical installations may be damaged, contaminated or altered in any other way (e.g. through drilling or the insertion of screws or nails) they may not be painted or papered, nor may anything be pasted onto them.  No parts of the hall or technical installations may be allowed to support stand fittings or exhibits. However, provided that no damage is caused to them, the columns/supports in the halls may be enclosed within the rented area, up to permitted construction height.

Exhibiting Motor Vehicles within the halls

Each request is based on a case by case situation and approval is required from us the Organisers. It is forbidden to exhibit machinery and vehicles with fuel in the tank. Please contact us the Organisers for more information and approval.

Electrical Services

ALL ELECTRICAL INSTALLATIONS – INCLUDING “MAIN ONLY’S” MUST BE INSTALLED BY OUR OFFICIAL ELECTRICAL CONTRACTOR  –

BILL MOULE & SONS LTD

There is no electrical order form for Space Only Stands – for all electrical requirements to space only stands, please contact Bill Moule & Sons Ltd for a quote: Info@billmoule.co.uk

Electrical Supplies 

The electrical voltage is 230v single phase and 400v three phase.  Please be aware an electrical distribution board will be installed on your stand and must be accessible at all times. Incoming main cables will from the floor ducts.

Important – please read:

1. Only one extension lead per socket may be used.
2. Lighting circuits must not exceed 1000 watts
3. Any complaint regarding the electrical installation must be reported in writing before the close of the exhibition.
4. Unless supplied with a drawing the installation will be fitted at the electrician’s discretion.  Any repositioning of these on site will be charged for at £25.00 per item.
5. If any electrical fittings are positioned within a shell scheme i.e. not attached to the walls or fascia, please make sure that the corresponding light battens have been ordered from the official stand contractor.
6. No allowance has been made for maintenance to client’s own fittings/tracks during the exhibition.
7. Each showcase with lighting will require a connection – please remember to order if required.
8. IMPORTANT – all electrical sockets including 4 way extension leads will be schuko specification – please remember to order adaptors if you require UK outlets – one per socket outlet used.
9. Please ensure that all distribution boards are always accessible to the official electrical contractors.
10. Please note the electricity will be switched on and off 30 minutes before and after the exhibition is open and closed unless 24 hour power is requested when placing your electrical order.
11. All electrical installations must comply with the Venues Regulations – see end of electrical services section.

Electrical Tripping Problems

Sometimes we encounter electrical tripping problems before the show open time which is caused by exhibitors having too many electrical items on one circuit. This causes issues for other exhibitors within the block.

To prevent this from happening we advise you to:

1. Switch on your machinery one by one leaving a 10 second gap in between.
2. Order the correct amount of power for your stand, if necessary, consult Bill Moule & Sons about the equipment you are bringing.
3. Any stand that has not ordered the correct and adequate power for their equipment, we the organisers reserve the right to increase the power at the exhibiting companies cost.

Venue Regulations

Installations of Temporary Electrical Supplies:
The electrical department is responsible for installing all the main electrical supplies for stands, meeting rooms, stages, and special areas to ensure that all electrical requirements for the event are met.

Technical Support During Events:
The electrical department provides technical support during events to handle any unforeseen issues with the electrical systems and equipment. This is to ensure the operation of electrical systems during the event.

Stand Installations:
Cables must comply with IEC 60227 or IEC 60245.

Cables must not be used in areas accessible to the public unless they are protected against mechanical damage.

Where joints are made, they must be either by plug connection in accordance with the relevant IEC-standards or made in an enclosure.

Access to Distribution boxes:
There must always be free access to distribution boxes within the exhibitor’s construction.

Circuit Protection:
All circuits supplying sockets and lighting must:

• Be protected by automatic disconnection of the supply along with supplementary protection by an RCD (Residual Current Device ) with a rated residual operating current not exceeding 30mA.

Illuminated Display Cases

If you are ordering a display cabinet which is illuminated, you will be required to order an electrical connection to each case.

Continuous power 24hour

24 hour supplies are available, please email Info@billmoule.co.uk  for a quotation.
If you require power during breakdown to decommission any machines please contact Bill Moule & Sons Ltd by the deadline date written on the order form.

Daytime power

Please note the electricity will be switched on and off 30 minutes before and after the exhibition is open and closed.

Damage

Any damage caused by the exhibitor or his/her agent in the exhibition grounds, its buildings or facilities, as well as rubbish left behind will be removed at the end of the event by  the venue at the expense of the exhibiting company. All damage and remaining rubbish must be reported to Organisers.

Recommended Stand Builders for Space Only Site

If you require assistance with your design and building of your space only stand, our recommended contractors are:

C: +44 (0) 1869 819575

Click Link for: MODEX_ECOC Brochure 2026 for further details

Triple E Events B.V. Netherlands

T:  +31 (0) 65 148 5343
C: Roel Wortman
E: info@triple-e-events.com
W: www.triple-e-events.com

CLICK HERE FOR FURTHER INFORMATION

With more than 35 years of experience, Triple-E Events is specialized in organising, designing and building exhibition stands.

We want to make sure that organising an exhibition stand becomes easy for you.  When you hire us, we are the only company you will be working with.  Besides taking care of the design, build and communication with suppliers, we can take care of all administrative tasks and pre-payments.

ALTER EXPO

Offer bespoke space only stands – we are the exclusive supplier for the event for furniture and other related services.