1. Nexus Media Events Limited Introduction
The Nexus Event Management System Service is offered by Nexus Media Events Ltd, with company number 01993193, whose registered office is at Building 17, Dunsfold Park, Stovolds Hill, Cranleigh, Surrey, GU6 8TB.
The Organisers Privacy Policy explains how we use any information we collect about you.
2. Definitions
“Contract” means these Terms and Conditions and the Privacy Policy;
“Event” means the ECOC 2020 exhibition described in this web site;
“Exhibitor” means any person or persons, firm or company, their servants or agents, or contractors applying for and being allotted space or other services;
“Intellectual Property Rights” mean for the purposes of these Terms and Conditions, copyright (including copyright in literary, musical and artistic works, sound recordings, films, broadcasts, software (source code and object code)); authors’ moral rights in their copyright works; and trade marks, whether registered or not; including patents, registered and unregistered designs, confidential information and any and all other rights of a similar nature;
“Organisers” mean Nexus Media Events Ltd also referred to as “we”, “us” or “our”;
“Services” mean on-line booking of Events for Exhibitors;
“Space” means the area in the Event building applied for by or allotted to the Exhibitor;
“Third Party Web Site(s)” mean third party web sites, search engines, interactive news rooms directories and/or databases;
3. Terms and Conditions/Privacy Policy
3.1 It is your responsibility to familiarise yourself with these Terms and Conditions which includes our Privacy Policy.
3.2 If you do not accept these Terms and Conditions you will not be permitted to use our Service.
4. The Service
4.1 When you access the ECOC 2020 Exhibitor Tools web page we will provide you with a password. This will allow you to surf the page without the obligation to sign the Contract or use the Service provided by the Organisers.
4.2 You are responsible for the secure and proper use of the password you use to access the Service. You will take all necessary steps to ensure that the password is kept confidential and is not disclosed to anyone else. You agree to inform us if you have any reason to believe that your username and password have become known to an unauthorised person.
5. Event Rules and Regulations
5.1 Applications for Space
Application for Space must be made on the on-line contract, all sections of which must be completed and signed for and on behalf of the Exhibitor and the allotment of Space by the Organisers shall constitute a Contract subject to these Terms and Conditions. Charges for space may be subject to alteration. The Exhibitor shall occupy the space allocated to him exclusively as notified on the Contract. Exhibition stands may not exceed 40% of enclosed space. The Organiser has to right to move stands who exceed this limit to the back of the exhibition layout. The Exhibitor may not assign, sublet or grant licences in respect of any part of the space allotted to him nor may he advertise firms who are not a party to the Contract without permission from the Organiser.
5.2 Abandonment and Limitation
5.2.1 In the event of abandonment, postponement or cancellation of the Event for any reason or limitation of the use of the Event premises or of any of the services provided therein resulting from circumstances beyond the control of the Organisers or intervention by an outside authority or by a decision found necessary by the Organisers, the Exhibitor shall have no claim against the Organisers in respect of loss, delay, costs, expenses, monies or damage and the Exhibitor’s liability under this Contract shall not be reduced.
5.2.2 The Organisers reserve the right to alter the layout of the Event in any respect and at any time. Should it be necessary to rearrange the Event or transfer it to another location, the Organisers shall be entitled to allot alternative space to the Exhibitor as the Organisers may determine. They will adjust the cost of the space as necessary for the Exhibitor if the space is affected by such alteration but will not be liable to make any further payment or compensation and the Exhibitor will not be entitled to withdraw from the contract.
5.3 Bankruptcy or Liquidation
In the event of the Exhibitor being declared bankrupt or going into voluntary or compulsory liquidation or failing to observe and perform the obligations or make payment under the terms of the Contract, the Exhibitor may be determined to be in breach of the Contract and all monies paid by the Exhibitor shall be forfeited without prejudice to the right of the Organisers to claim for breach of contract.
5.4 Risks and Insurance
5.4.1 All exhibits, articles and other property brought into the Event by the Exhibitor, shall be at the sole risk of the Exhibitor. The Organisers shall not be responsible for any loss, damage or destruction occasioned by any cause whatsoever.
5.4.2 The Exhibitor shall be liable for and agrees to indemnify and keep indemnified the Organisers against any action, liability, costs, claims, expenses, damages and losses (whether loss of profits or otherwise) arising out of any act or omission of whatsoever nature by the Exhibitor within the Event premises.
5.5 Withdrawal
5.5.1 Without prejudice to the rights and remedies of the Organisers in respect of any breach of the Contract on the Exhibitor’s part, the Organisers may at their discretion allow the Exhibitor to withdraw from the Event subject to the following conditions: the Exhibitor must give 90 days written notice to the Organisers of his intention to withdraw and if allowed, the Organisers will notify the Exhibitor of their decision in writing and from that time will have the right to deal with the space in the way the organisers consider best including the reallocation to another Exhibitor; any such notification by the Organisers to the Exhibitor will constitute a cancellation of the contract subject to payment by the Exhibitor to the Organisers of a cancellation charge; the amount of such cancellation charge will be specified in the Organiser’s notification to the Exhibitor and shall consist of the charges that would have been payable by the Exhibitor within the 90 day notice period had the Exhibitor not withdrawn from the Event (such charges being specified within the payment schedule to this Contract); and when payment of such amounts to the Organisers is received, the Contract shall be finally cancelled and one party shall have no further claim on the other. Other Cancellations or Changes to Date:
In the event that the Event or part of it is cancelled by the Organiser for any other commercial reason including (without limitation) the lack of support for the Event the Organiser will refund to the Exhibitor/Sponsor all charges paid by the Exhibitor/Sponsor to the Organiser for the cancelled Event and the Exhibitor/Sponsor agrees and acknowledges that he will have not further claim whatsoever against the Organiser in respect of such cancellation.
5.6 Additional Services and Charges
The Organisers reserve the right to make additional charges to the Exhibitor equal to any amount charged to them for any additional services supplied directly to the Exhibitor whether specifically ordered by the exhibitor or otherwise required.
The Organisers accept no responsibility for quality or standard or breakdown or failure of any of the services provided for, or in connection with the Event.
5.7 Payments
5.7.1 Payments for the services contained on invoices/remittance advances must be made in accordance with the dates specified.
5.7.2 Payment in respect of withdrawal as detailed in clause 5.5 above or additional charges as detailed in clause 5.6 above must be made within 30 days of date of invoice. In the case of non-payment of monies due for space by the contracted date, the Organisers reserve the right to consider the Contract to be cancelled and all monies paid forfeited.
5.8 Event Services Manual
An event services manual, which is available online and will be issued offline to the Exhibitor on request, contains detailed instructions for the organisation of the Event. The provisions of the service manual are in all respects part of this Contract and are equally binding on all Exhibitors.
5.9 Exclusion of Personnel
The Organisers reserve the right to exclude or remove from the Event any person or persons whose presence is or is likely to be undesirable and the organisers may exercise the rights notwithstanding that any person is the servant or agent of the Exhibitor or is otherwise in any way connected with the Exhibitor.
5.10 Exhibits
The exhibits on display must be fair-worthy quality, properly labelled and must comply with clause 5 (Event Rules and Regulations) of this Contract. The Exhibitor undertakes responsibility for compliance with the Trade Descriptions Act and the Sales of Goods Act and all environmental regulations and other relevant Acts.
5.11 Notice
Any notice or other document to be given under this Contract shall be in writing and shall be duly given and deemed to have been received by the addressee two working days following the dispatch, sent to the relevant party at the address on the Contract or such other address, including electronic address, as one party may from time to time give by written notice to the other. With the exception of the invoice, all notices and communications between the parties are via E-Mail, SMS or this website.
6. Your use of the Service and Third Party Web Sites
6.1 By using the Service on our web site you will be able to access Third Party Web Sites.
6.2 We do not control such Third Party Web Sites, and are not responsible for their content. When you access Third Party Web Sites, you do so at your own risk. Your use of each Third Party Web Site is subject to the terms of use and other guidelines, if any, contained within each respective Third Party Web Site.
6.3 You agree to click on the links and to familiarise yourself with the terms of use and other terms and guidelines found throughout this web site, Third Party Web Sites and abide by them if you choose to use the sites, pages or services to which they apply.
7. Personal Use Limitation
7.1 You may use our web site for the purposes specified below only.
7.2 You may not use it commercially or modify, copy, distribute, transmit, display perform, reproduce, publish, licence, create derivative works from, transfer or sell any content, information, products or services obtained from this site.
7.3 You warrant to the Organisers that you will not use this site to for any purpose that is unlawful or prohibited by these terms and conditions.
7.4 For the avoidance of doubt you and not the Organisers will be solely responsible for any civil and/or criminal liability arising from any breach of these Terms and Conditions by you and/or any illegal activity carried on by your use of this Service.
8. Subscriptions/Purchases
8.1 Any contract you may make for the supply of any other goods and services with any third party, accessed through this our web site and facilitated through the respective Third Party Web Site, will be on that third party’s terms of sale unless otherwise specified.
8.2 You agree to pay for any goods and/or services ordered from this web site including all VAT and/or applicable governmental tax or levy.
9. Warranty
9.1 The Organisers make no warranties and/or representations about the suitability of the information provided to you as part of the Service, including but not limited to any information published on this web site or on the linked web sites , for any purpose. All such information is provided on an “as is” basis without warranty of any kind. The Organisers hereby disclaim all warranties and conditions with regard to this information, including all implied warranties and conditions of satisfactory quality, fitness for a particular purpose, title and Intellectual Property Rights non-infringement.
9.2 Please note that the information provided to you as part of the Service, including but not limited to any information published on the Organisers web site could include technical inaccuracies or typographical errors. Changes are periodically added to the information herein. The Organisers may also make improvements and/or changes in the Service.
9.3 The Organisers makes no representations whatsoever about any Third Party Web Site which you may access via a link on our web site. When you access a Third Party Web Site, please understand that it is independent from the Organisers, and that the Organisers have no control over the content on that web site. In addition, a link to a Third Party Web Site does not mean that the Organisers endorse or accepts any responsibility for the content, or the use, of such web site, other than our contractors’ web sites.
9.4 Any contract you make for the supply of goods and services will be with the relevant third party supplier and on that third party’s terms and conditions. We make no warranty or guarantee in relation to matters for which suppliers or other third parties are responsible including fulfillment of your contract and make no warranty as to the fitness for purpose or satisfactory quality of any goods or services purchased through the web site. If any problems arise from the supply of goods or services by a supplier, you must take issue with the supplier and not with us. While we will endeavour to ensure that such problems are resolved, we are not responsible for any aspect of the relationship between you and the supplier.
10. Limitation of Liability
10.1 For the avoidance of doubt, we do not limit our liability for death or personal injury to the extent only that it arises as a result of our negligence or the negligence of our affiliates, directors, employees or other representatives.
10.2 While we attempt to ensure that the information available on the web site is accurate, we cannot guarantee that it will always be fault free. We endeavour to correct errors and omissions as quickly as practicable. We do not accept liability for any such errors and omissions.
10.3 In no event shall the Organisers be liable for any special, indirect or consequential damages or any damages whatsoever resulting from loss of use, data or profits, whether in an action of contract, negligence or other tortuous action, including any Intellectual Property Rights infringement actions arising out of or in connection with the use of information available on this web site, and/or the provision of or failure to provide the Services including but not limited to any disclosure of your personal data by you to any third party via the web site or the obtaining of any third party personal data and/or web site content which occurs as a result of your use of the web site pursuant to clause of our Privacy Policy.
10.4 In no event will the Organisers be liable to any third party for any direct, indirect, special or other consequential loss or damage for any use of this web site or Third Party Web Sites, or on any other hypertext linked web site, including, without limitation, any lost profits, business interruption, loss of programs or other data or otherwise, even if we are expressly advised of the possibility of such damages.
We have the right without liability to change descriptions and specifications in relation to the Service. We may provide access to a range of goods and services available for you to buy from various third party suppliers from our web site and the Forms Status page and accordingly we accept no responsibility or liability whatsoever for any direct or indirect costs, loss, injury, damage, delay, claim, or other matter arising out of or in connection with any order you place with the such suppliers.
11. Access Restriction/Misuse
11.1 You agree that we may, in our sole discretion, issue warnings to you in relation to improper use of the Service or terminate or suspend your use of all or part of the Service for any reason, including, without limitation, breach of these Terms and Conditions and/or any subsequent modifications thereto. Any suspected fraudulent, abusive or illegal activity may be grounds for termination of your use of the Service and may be referred to any appropriate law enforcement authorities. We shall not be liable to you or any third party for any claims related to your termination of use of the Service.
11.2 We reserve the right to disclose and/or destroy any personal information, records, data, documents, software, or any other materials used or provided by you in relation to your use of the Service where your use contravenes these Terms and Conditions.
11.3 We will not be liable for any data, materials and/or statements posted by you and/or third parties on the web site.
12. Modification of these Terms and Conditions

We reserve the right to change these Terms and Conditions of use at any time without cause, such changes shall become effective as soon as they are on the Organisers web site and by continuing to use the Organisers web site following such changes you will be deemed to have accepted such changes.

13. Changes to prices and Services
13.1 All prices and Services are subject to change without notice. However we will inform you of any changes and in that instance you will have the right to cancel your order for that particular Service.
14. Intellectual Property Rights
14.1 All Intellectual Property Rights in the Organisers web site, including its design, text, graphics, know-how, the selection and arrangement thereof, and all software compilations, underlying source code, software and all other material on the Organisers web site are reserved to the Organisers.
14.2 In accessing the Organisers’ web site you agree that you may only download the content for your own use. You are not permitted to copy, broadcast, download, store (in any medium), transmit, show or play in public, adapt or change in any way the content of the Organisers’ web site for any other purpose whatsoever without the prior written permission of the Organisers and/or an appropriate licence from any other relevant third party.
14.3 Any related marks or logos on this web site are trademarks or registered trademarks of the Organisers. ECOC trademark and other product and company names mentioned herein or appearing on the Organisers web site or on the Internet may be the trademarks of their respective owners. Any rights not expressly granted herein are reserved.
14.4 You agree to comply with the terms of any licence granted to you by the owner of Intellectual Property Rights in all software and content made available to you in connection with the provision of the Service.
14.5 For the avoidance of doubt you are prohibited from copying any material which infringes third party Intellectual Property Rights and you will be solely responsible for any infringement of third party Intellectual Property Rights that occurs as a result of your use of our web site.
16. General
The information contained in the material on the Organisers web site is only for information purposes. By permitting the use of the Service, we do not hold ourselves out as providing any legal, financial or other advice. We do not make any recommendation or endorsement as to any investment, advisor or other service or product or to any material submitted by third parties or linked to the Service. In addition, we do not offer any advice regarding the nature, potential value or suitability of any particular investment, security or investment strategy.
17. Law
All disputes arising out of or relating to the use of the Service will be governed by English law and all parties agree to submit to the exclusive jurisdiction of the English courts. For the avoidance of doubt this applies to the Privacy Policy.