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Hall Access
You will need a contractor badge – CLICK HERE and complete all details required. Badges holders can be collected from the organisers office.
For security reasons these badges must be worn at all times in the hall and should only be used for build up and breakdown.
Exhibitor badges can be collected at the registration area from Saturday 30th September 12pm.
Exhibition Badges will be valid for Saturday 30th & Sunday 1st October
Build up and for the Event Only.
The halls will remain closed overnight and will open at 8am to exhibitors and close at 5.30pm.
Exhibitors cannot remain within the halls after this time as the halls will be locked.
NO Events/ functions can be held on the exhibition stands after the event closes on event days including build up and breakdown.
Waste Disposal & Waste Management
Waste carts/Cleaning
Waste carts will be provided by the venue and located outside of the hall. A location plan will be provided nearer to the event.
Any large items must be removed by the exhibitor/stand builder.
For information on removing large items or an entire stand please contact the organisers
Cleaning of stands
For 2023 ONLY the venue will clean all stands prior/during the event.
The exhibitor is responsible for the professional recycling and disposal of his waste and that of his co-exhibitors. If the exhibitor does not dispose of the waste within the period stipulated by SEC, the SEC will ensure that the waste is recycled and disposed of professionally and will charge the exhibitor for the costs incurred.
Aisle Cleaning
A final cleaning of the exhibition area aisles will be performed once the build up has finished, ready for the event opening. The aisles must be cleared by 1400hrs, stand construction can remain up until 2000hrs on the 1st October but only within your allocated stand area.
Booth Cleaning Materials
The exhibitor is responsible for the cleaning of his Exhibition Space. He is obliged to have completed the cleaning work during the exhibition at least a quarter of an hour before the opening of the exhibition and one hour after the closing of the exhibition. The exhibitor undertakes to use only biodegradable cleaning products for cleaning. Liquids, substances or other substances which are indispensable for cleaning the booth or for cleaning, operating and maintaining the exhibits and which are not biodegradable shall be used in such a professional and proper manner that environmentally harmful effects are avoided. Remaining stocks including used aids are to be disposed of as hazardous waste by the exhibitor. Cleansers containing solvents that are harmful to health should only be used in exceptional cases and in accordance with the prescriptions.
Waste Management
The exhibitor is responsible for the professional recycling and disposal of its waste and the waste of third parties it has engaged. On the Exhibition Site, the venue provides collection containers for the materially separate collection of certain types of waste (e.g. paper, cardboard, plastics (such as PET), glass, biological waste, aluminium, batteries, residual waste). If the exhibitor wishes to use these collection points for the recycling and disposal of waste, SEC will charge the exhibitor a disposal fee. It is not possible to dispose of bulky and hazardous waste properly via the collection points on the Exhibition Site. The exhibitor may, against payment of a fee, commission SEC to dispose of such waste in a professional manner. SEC may make acceptance of the order conditional upon the exhibitor making an advance payment. The exhibitor is prohibited from depositing any type of waste outside the collection points on the Exhibition Site. In the event of non-compliance, we the organisers will enforce and fine and the SEC shall invoice the exhibitor for the costs of the improper recycling and disposal of waste.
Personal Protective Equipment – PPE
We the Organisers have a policy for PPE and all elite venues in Europe also follow the guidelines, this is to ensure you and your staff are properly equipped for the building of the stand and to make sure safe working practices are followed. Items that are recommended based on the work that you may undertake on the stand include Protective Gloves, Respiratory protective equipment, Fall arresting devices (mandatory on platforms), Goggles/Visors, Hearing Protection (dependant on conditions and equipment)
High Vis Vests
All contractors/exhibitors are required to wear high vis vests if they are working at height on space only stands.
Footwear
During the build up and breakdown periods people working in the exhibition halls, meeting rooms and lounges MUST wear safety shoes. Safety shoes must bear a CE mark and be classified in classes S1, S2 or S3. Safety shoes should be maintained and repaired.
Safety Helmets/Hard Hat Areas
Stand builders working at height – (above 2.5m) – Mandatory Regulation
It is the duty of every employer or those who have control to ensure head protection that prevents the head from vertical and side impact is worn where there is a foreseeable risk injury to the head. The ideal helmet is one that complies with both EN 12492 and EN 397. In areas below people working at height and adjoining gangways there is a significant risk of injury from falling objects and these shall be designated “hard hat “or “areas where hard hats must be worn”.
An approved safety helmet must be worn in the exhibition halls during build up and breakdown.
This is a mandatory requirement. There is a safety manager onsite who will enforce these regulations. The Safety Manager reserve the right to close down a working area if this ruling is disregarded.
SAFETY EQUIPMENT CANNOT BE PURCHASED AT THE VENUE AND MUST BE PROVIDED BY YOU THE EXHIBITOR OR YOUR CONTRACTOR
Stand Design & Walling
These basic guidelines must be followed when designing exhibition stands for this event. They have been introduced to ensure an event that is welcoming and not intimidating to visitors with good sight lines and excellent traffic flow.
Where these design guidelines have not been followed stand build approval will not be issued.
- Low walling is permitted to any open side of a stand to a maximum height of 1.2m. However, access to the stand on at least one side must be a minimum of 3m wide or 50% of the length of the wall if this is smaller (i.e. the stand side is less than 6m in length). All stands must also meet with all relevant health & safety access/egress regulations.
- Only 40% of any open side is permitted to be `full walling`– i.e. if a stand is 12m wide a maximum of 4.8m of full walling will be permitted.
- Any build above the height of 1.2m is considered `full walling` and this includes materials, voiles, screens, graphics, showcases, louvred materials, etc.
- Fascia over open areas not more than 0.5m deep and not sited more 4m high (to the top of the fascia) and not less than 2.5m high (to the bottom of the fascia)
Please also remember:
- The back wall/side wall of the stand must be finished off to a very high standard if adjoining – all stands must be finished off above 2.5m’s – please check with organisers with regards to your neighbouring stand to see if there have been any design changes or has been moved to a different location before the event. If there is no neighbouring stand then the entire back and side walls must be finished professionally. Any company that does not comply with this ruling will face a fine.
- No logo’s overlooking neighbouring stands
- Any damage caused to the venue structures will be charged to the offending Exhibitor
Space Only Stands
Stand plans have to be submitted to us the Organisers no later than the 3rd July – for space only stands to be compliant. Please supply completed Complex Safety File or Non-Complex Safety File along with risk assessment/Method statement as required by us the Organisers.
Complex Space Only Stands – NEW
Any stand that exceeds 3.49m’s in height is classed as a complex stand design. All space only stands will be checked by an engineer. Structural calculations will also have to be required for the stands that exceed 3.99m metres in height along with a completed Complex Safety File The cost to have the stands above 3.49m approved by the organisers safety personnel is £140. This is mandatory.
Abrasive cutting work, all work with an open flame and dust-producing work
Welding, cutting, soldering, unfreezing, abrasive cutting and all other work that produces smoke or dust must be notified to SEC before work starts. This work may only be carried out after the work and welding permit has been approved. During the work, the surrounding area must be sufficiently screened off to ensure that there is no danger or emissions. SEC will pass on the cost of false alarms to those who have caused them.
Prohibitions
The organiser reserves the right to refuse admission to the exhibition to any person(s) without assigning any reason. They also reserve the right to order the expulsion of any person(s) whose conduct, in the opinion of the organisers renders such a course desirable. Canvassing by unauthorised person(s) is prohibited inside and outside of the event and will incur immediate expulsion or refusal of access to the exhibition. No handbills or placards may be affixed to any part of the building except by exhibitors on their stands and in the press office.
Employment of Labour – Code of Conduct
The organisers are not able to supply labour for handling goods and properties, but GT Exhibitions the official lifting contractor or your forwarding agent or stand fitting contractor will be able to offer assistance and advice in this area. Please do not employ casual labour in the hall. In the interest of the exhibition the organisers decision on any dispute concerning labour being employed must be taken as final. You should not make payments to labour staff to secure preferential treatment. Please report immediately to the Organisers Office any employees suspected of soliciting money for labour.
Safety and demonstration of products
In order to safeguard people’s health, safety and environment, the EU has common safety requirements that manufacturers must meet in order to freely sell and market products. Certain products must be marked with the CE marking in order for them to be sold and marketed within the EU. If a product is marked it means that the product has been deemed to meet the basic safety requirements under one or more EU directives.
The Participant is responsible for the products or substances that are used or demonstrated at an Event do not imply any risk to health and accidents, and that to all other extents meet the requirements in accordance with current applicable laws, regulations and directives.
Fire Extinguishers
Stands that are in excess of 70sqm must have a fire extinguisher on the stand.
Fire Protection
The storage, safekeeping and use of inflammable and explosive substances, products and objects is prohibited on the Exhibition Site. The use of naked flames and light, flammable liquids, gas and oxygen cylinders on the Exhibition Site is only permitted with the prior written consent of SEC.
Emergency Exits, Hall Aisles
The emergency routed must be kept clear at all times. The doors along the emergency exit routes must be easy to open over their full width from the inside. Exit doors and escape hatches in the hall floors and the signs indicating their position may not be reconstructed, built over, covered or made unrecognisable in any other way. The aisles in the halls may not be obstructed by left-behind or protruding objects.
Dilapidation
Each company is responsible for the cost of making good, restoring or renewing all damages or Dilapidation to the venue caused by the exhibitor or any persons employed or engaged on their behalf. Dilapidation’s include (by way of example only) marks caused by paint, distemper, mortar or any other adhesive substance (including carpet tape), bolt, screw or nail holes, boarding or any other material attached or adhering to walls, floors or any part of the building. The cost of making good will be assessed by the organiser and charged to the exhibitor. In their own interests, exhibitors should satisfy themselves to the condition of their site, both before stand build up and after breakdown.
Exhibitors occupying shell stands are also responsible for the cost of making good, restoring or renewing any damage or dilapidation’s to shell stand structures, floor coverings, light fittings, or any part thereof, whether caused by themselves or by any person or persons employed or engaged on their behalf. The cost of making good any damage will be assessed by the shell stand contractor and advised to the exhibitor. We advise that you only attach your exhibits by either the following; tape, velcro, patafix. DO NOT PUT ADHESIVE DIRECTLY ONTO THE PANELS, NO ADHESIVE POSTERS/STICKERS ARE ALLOWED TO BE USED DIRECTLY ON TO THE SHELL SCHEME PANELS. It is not permitted to screw, nail, glue paint or in any way cause damage to the GES materials or equipment. Similarly, only SEC staff are permitted to affix wires to the ceilings or other parts of the building. Neither is permitted to mount or dismantle material belonging to GES, such as stand walls fascia boards, spotlights etc. Should you or your staff cause damage to the venue’s building, hall floor, its furnishings or equipment, you will be held directly responsible.
Alcoholic Beverages
Please note that it is not possible to bring your own alcohol/catering into the SEC including water, wine, coffee machines etc. Contact the official caterers to order. CLICK HERE
Young people
Persons under the age of 18 years are not allowed admission to the exhibition halls during the build-up, breakdown periods and show days.
Stand Safety
Exhibition stands including equipment and exhibits as well as advertising hoardings must be securely erected so that they are not a risk to public safety, in particular they should not endanger life or health. Care shall be taken during construction and dismantling that any possible consequences of hazardous situations arising from that work remain limited exclusively to the rented stand space.
Empties/storage of materials
Storing of empties of any kind (e.g. packing and packaging materials) or filled containers (e.g. stand construction materials) at the stands or outside the stands in the halls is prohibited. All storage items, empty/ filled containers must be delivered to the designated storage area. This service can be organised through GT Exhibitions. The expense will be with you the exhibitor. Packaging and other flammable materials may not be stored in the exhibition halls during the event.
Damage
Any damage caused by the exhibitor or his/her agent in the exhibition grounds, its buildings or facilities, as well as rubbish left behind will be removed at the end of the event by SEC at the expense of the exhibiting company. All damage and remaining rubbish must be reported to Organisers.
Glass
Only laminated safety glass suitable for the relevant purpose may be used. Edges of panes of glass must be machined or protected in order to exclude any risk of injury. Tempered plate glass components must be marked at eye level. Any other appropriate versions may be permitted upon application, once the required specifications shall be submitted.
Advertising Material/Presentations & Noise
Lettering referring to the stand or exhibits, company or brand logos must not exceed the prescribed construction height. They should contribute towards a harmonious overall impression. Presentations, optical, slowly moving or acoustic forms of advertising are permitted, as is the reproduction of music, provided that they do not cause annoyance to adjoining stands, to congest in the aisles, or drown out announcements by the fair authorities in the halls. The volume must not exceed 80 dB (A) at the boundaries of the stand, loudspeakers must be mounted facing into the stand. Wireless Microphones may not be used without permission – please contact us the Operations Team. Exhibitors are only permitted to distribute printed matter and to conduct advertising on their own stands.
Closed Rooms
All closed rooms must have a vision panel.
Upholstery
Upholstered seating must be non-combustible and marked with the appropriate EU standard.
Disabled Access
Stands should be designed to ensure that it is not unreasonably difficult for a disabled person to access their stand as required by the Disability Discrimination Act 1995. Platforms that exceeds 38mm in height or a part platform that exceeds 20m² AND 38mm in height, MUST ensure that it is accessible to the disabled visitor and should contain clear and specified access and constructed in such a way as to conform to the following:-
Bevelled with a ramp of no more than 5° (1:12 gradient); A minimum of 1000 mm wide; and fitted with a handrail on each side or other such division to avoid any trip hazard resulting from the change of floor levels.
Doors
Doors and gates forming part of an escape route shall be hung to open in the direction of escape, clear of any steps or landings, and shall where necessary be recessed so that when open they do not obstruct the required width of any gangway, corridor, passageway, staircase, landing or other escape route. Such doors shall be free from fastenings other than panic bolts of type and pattern and installed in accordance with BS EN 1125. Doors serving staff areas may be provided with simple lever handles, complying to BS EN 179, or push pads complying with BS EN 179.
Where any door or gate is at the head or foot of stairs, a landing shall be provided between the door or gate and the top or bottom step. The depth of the landing shall not be less than width of flight.
In exceptional circumstances and where permitted, any inwards-opening door or gate used by more than 50 persons, shall be so arranged, that it can be locked back in a way that requires a key to release it and, when locked back, it does not form an obstruction or reduce the required width of an exit. A notice stating “THIS DOOR TO BE KEPT LOCKED BACK IN THE PUBLIC POSITION WHILST THE PREMISES ARE OPEN TO THE PUBLIC”, in 10cm letters must be displayed adjacent to the door.
Fumes, Vapours, Gases, Liquids, Dusts and Fibres
Any exhibit, process or feature that is likely to generate and/or emit gases, vapours, liquids, fumes or dusts into the venue shall be so constructed so as not to be prejudicial to health or a nuisance and shall comply with the requirements of the Control of Substances Hazardous to Health Regulations.
Definitions:
- Gases
Formless fluids usually produced by chemical processes involving combustion or by the interaction of chemical substance. A gas will normally seek to fill the space completely into which it is liberated e.g.: nitrogen gas widely used in vessels due to its chemically inert properties. - Vapours
The gaseous form of a material normally encountered in a liquid or solid state at normal room temperature and pressure. Typical examples are solvents, e.g. thinners that release vapours when the container is opened. - Liquids/Mists
A state of matter with definite volume but no definite shape, like water. The routes of entry for liquids could be ingestion and skin contact. If finely dispersed, they become a mist and therefore inhalable. - Fumes
Solid particles formed by condensation from the gaseous state e.g. lead fume. - Dusts
These are solid airborne particles, often created by operations such as grinding, crushing, milling and sanding e.g. MDF dust. The size of the dust particles is important as there is a difference between inhalable and respirable dusts and the nature of the hazards they present. - Fibres
Dust may be created that is made up of tiny fibres e.g. textile fibres. The fibres may become airborne during certain processes. The fibres may be so small that they fall into the respirable range and as such may be inhaled deep into the lungs. - Smoke
A substance made up of small particles of carbonaceous matter in the air, resulting mainly from the burning of organic material, such as wood or coal. Full details of the hazards arising, how they are harmful to health and the range of control measures which will be implemented must be provided to the venue at least 28 days before the event by the submission of a suitable and sufficient COSHH assessment carried out by a competent person.
The show organiser must ensure the level of risk is reduced to as low as is reasonably practicable and to this end eliminate exposures to substances harmful to health.
Smoking Ban
Smoking on the Exhibition Site is only permitted in the smoking areas expressly designated for this purpose. This also applies to e-cigarettes and steam.
Escape Routes and Technical Facilities
All emergency exits, stairways, staircase forecourts, traffic routes, fire alarms and extinguishing equipment (hereinafter referred to as “Escape Routes”) on the Exhibition Site must be kept clear at all times. This also includes all access routes to the Exhibition Site over their entire width. They must be clearly visible and can be used without obstruction. Electrical distribution boxes, electrical routes, ventilation pipes as well as gas and water pipes may not be blocked either completely or partially. Any items belonging to the contractual partner which obstruct Escape Routes and/or technical facilities must be removed immediately by the contractual partner on the instructions of the SEC or any other authority. In an emergency, the SEC may itself remove such items or have them removed at the expense of the contractual partner. The SEC declines all liability for any damage that may be caused to the removed items as a result.
The following sections can be found located in the Stand Building and Safety Regulations Link (Top of Page)