Entry and Exit Times
Any shipments for shell scheme stands arriving before Sunday 22nd September will be diverted to the official freight handler’s advance warehouse.
Off-loading of goods and loading of empties is only permitted until 1700 hrs on 22nd September. Off-loading and loading is not permitted on the opening morning of the show and during the show open hours.
Breakdown – All exhibition material must be removed from the halls by 1500 hrs on Thursday 26th September. The organisers reserve the right to remove any materials from the halls after this time and forward any charges to the exhibitor concerned. The exhibitor may also incur penalty charges from the venue. No vehicles will be given access to reload until 1730 – 1800 hrs on Wednesday 25th September.
Delivery and Lifting of Exhibits
Only full load trucks should be sent direct to site and should arrive during the official build-up dates and times as shown above. All vehicles delivering directly to the venue must be pre-booked and a time slot allocated. The venue delivery address is: –
ECOC Congress 2019
c/o RDS (The Royal Dublin Society)
Exhibitor Name / Stand No.
Simmonscourt Road Entrance
To speed up the unloading process at the RDS, all vehicles over 3.5 tons MUST be unloaded by the official freight handling contractor, GT Exhibitions Ltd. and their handling charges will apply. All loads must be palletised or crated. Any loose loads will be billed additional handling charges.
Vehicles 3.5tons or under can unload by themselves and have 45 minutes to unload but must then depart the show-site immediately.
Please ensure the driver has details of the company/stand no. he or she is delivering to, and on the breakdown, who they are collecting on behalf of. Due to restricted space you cannot park in the fairground for the duration of the event. There is parking for trucks available by Dublin Docks and information on this can be found later in these instructions.
Shipments other than full loads can be sent to the official freight forwarder’s on-site advance warehouse between the 16th-19th September where they will be held until your move-in date and deliver to your stand. There will be a charge for this.
Please ensure the driver’s paperwork and packages are clearly marked with the show name, exhibitor name and stand no.
Goods may also be collected from the advance warehouse at the close of the event. Hauliers/transport companies collecting must know for which exhibitor they are collecting.
It is essential that unpacking in the halls is restricted to small exhibits or those items, which cannot travel out of their cases without risk of damage. You or your agent should therefore arrange for your shipping or transport contractor to unpack major items away from the hall.
Full information on shipping & handling, including the advance warehouse address, and the time slot application form can be found in the official shipping instructions for the show. Please CLICK HERE for details.
To ensure the efficient entry of exhibits, only the following contractor will be permitted to operate mechanical lifting equipment at the venue: –
GT Exhibitions Ltd
25-27 Blackwell Drive
Essex, CM7 2PU
T: +44 (0) 1376 567567
F: +44 (0) 1376 335034
C: Steve Andrews or Carl Gilvray
E: email@example.com or firstname.lastname@example.org
If you require assistance for the unloading, lifting and positioning of your exhibits you must make arrangements with this contractor. GT Exhibitions can also assist with any freight forwarding requirements you may have and a list of their overseas partners is also available, please CLICK HERE for details.
Please note, exhibitors using GT’s door to door, via warehouse or from airport/sea port services DO NOT have to apply for a time slot.
The maximum weight load in the marquee is 600 kgs/m2. Halls 1, 2, 3 the floor loading is 50kN/m2
Hall 4 floor loading weight is 14.5 kN/m2
Storage – packing cases etc
The organisers are unable to provide storage for packing cases, etc. These must be removed from the areas around your stand before the halls are opened for the exhibition. You should therefore make prior arrangements for the safe keeping of such items with the appointed handling contractor, GT Exhibitions or with your shipping and forwarding agent.
Whilst every effort is made to return your empty packaging as quickly as possible, it can be some hours before everything is delivered back. We therefore, recommend that you do not book return flights for immediately after the close of the exhibition.
Please note, that exhibitors are forbidden to store exhibits or packing materials behind their stands due to the fire risk.
Courier shipments should be addressed to GT Exhibitions advance warehouse and never direct to your stand. There is a charge for this. However, we strongly advise exhibitors from outside the EU NOT to send goods via courier companies (Fedex, UPS, DHL, etc).
The only commodity that should be sent is printed matter, with a very low value. Even then we cannot guarantee your courier company will deliver the goods without problems. The duties and taxes payable box should be for the account of the shipper. It is vital the waybill mentions ECOC 2019 and the exhibitor name and stand no. It is also imperative that you send a pre-advice of your shipment to GT Exhibitions prior to arrival, with a copy of the waybill and invoice/packing list. Failure to pre-advise GT Exhibitions means they are unaware your shipment exists and subsequently cannot be held responsible if it is not delivered to your stand.
Depending on the courier company you use and the commodity you are sending, the goods from outside the EU may get stuck in Irish Customs. Please see paragraph regarding Customs clearance.
Full information on courier shipments and where they can be sent can be found in the official shipping instructions for the show.
We strongly recommend you utilise the services of the official freight forwarder, GT Exhibitions Ltd. who can assist you on all Customs matters and as an alternative to the ATA Carnet can clear temporary goods under a temporary import bond.
Courier shipments arriving from outside the EU that require Customs Intervention by GT Exhibitions will be billed to the exhibitor accordingly and these costs can be very high.
Exhibitors who utilise the services of GT Exhibitions on the inbound will be visited by them during the show, to discuss return shipping requirements. Those exhibitors who do not use GT Exhibitions on the inbound can also make arrangements to ship back with them and should visit their service desk/on-site office before the show closes. Return shipping labels will be available for those exhibitors who need them.
There is truck parking available at Dublin Port. The address is: –
Truck Parking Circle K, Promenade Road, Dublin Port, North Dock, Dublin
Tel. +353 1 8197771
GPS 52.0594599, -9.5081457
Space is limited and a fee is payable.