IMPORTANT INFORMATION – JUNE

You are receiving this newsletter as you are the designated contact for your company.

If the contact for your company changes, please contact us with any amendments or update the ‘my account’ section of your online account. The details are stored under ‘my account’ followed by ‘my profile’.

PLEASE FORWARD THIS NEWSLETTER TO YOUR CONTRACTOR IF YOU ARE A SPACE ONLY CLIENT.

NEW – LOADING/UNLOADING DURING THE BUILD UP AND BREAKDOWN

PLEASE ENSURE THAT YOU INFORM YOUR STAND BUILDER ONCE APPOINTED
Due to the location of the RDS a traffic system will be in place during the build-up and breakdown of the event. This will be organised by our official freight forwarding contractor GT Exhibitions. All vehicles delivering directly to the RDS must apply for a time slot with GT Exhibitions and all vehicles over 3.5 ton MUST be unloaded by them.

FURTHER DETAILS – FREIGHT INFORMATION

If you would like any further details on this please contact Steve.Andrews@gtexhibitions.com

SPACE ONLY STAND PLANS: DEADLINE 2ND JULY 19

We request that all Space Only Plans be sent to us the Organisers via email no later than the 2nd July 2019. All plans must be approved by the Safety Officer.

We ask that all dimensions are shown. Stand material certifications will be requested and cannot be older than 5 years. Any stands that submit their designs after this date could be subjected to a fine.

FURNITURE

We advise that you order your furniture as soon as possible if you wish to have a choice of all the items online.

The deadline date is 24th August 2019 – this includes an early booking discount. After the date stated the discount will not apply. Please note there is a very limited stock onsite at the event and is sold on a first come, first serve basis.

FASCIA NAME BOARDS– SHELL SCHEME STANDS ONLY

Please complete the Fascia Name Board form and return to GES by the 30th August 2019

NEW – SPACE ONLY HEIGHT CHARGE

All space only stands over 3.49m’s will be charged an additional cost of £85 to approve and sign off the design by structural engineers. This is mandatory and cannot be carried out by any other structural engineers apart from the Organisers approved company

NEW – WASTE BIN – SPACE ONLY STANDS – ABOVE 17SQM

All large space only stands must order a waste cart and is a mandatory regulation. Based on size (any stand above 17sqm) and the stand design, you will be automatically invoiced by the Cleaning Company who will place an order for a waste cart. The additional cost will be 75 euros.

Order waste cart

ACCOMMODATION FOR ECOC EXHIBITORS

The RDS is located in Ballsbridge, close to the centre of the city.
We are delighted to confirm MICE Concierge Ltd as our trusted official accommodation and concierge service for ECOC 2019.
We do advise you to book through the official channel; As our trusted supplier, they have exclusive accommodation rates at all surrounding hotels and will ensure you receive the best experience and the best rates.
MICE Concierge will also be providing an enhanced service such as pre-bookable airport transfers, local restaurant reservations, leisure activities and tours, to help ensure you are well looked after during your stay in Dublin.

IMPORTANT NOTICE:
DUBLIN IS INCREDIBLY BUSY DURING THE EVENT AND ACCOMMODATION AVAILABILITY IS EXTREMELY LIMITED. IF YOU WANT TO PAY LESS AND STAY WITH OTHER DELEGATES, WE ENCOURAGE YOU TO ACT QUICKLY TO SECURE YOUR ROOMS.

Find out more about this year’s location and how you can get the most out of your time in Dublin. In case of additional questions or requests, please do not hesitate to contact the service-team.

UPDATE YOUR COMPANY PROFILE – deadline 26th July

The Exhibitor A-Z Directory is one of the most visited pages of the website, used all year round it is the only online directory for the optical communications community – take a few minutes to log into your account and check your free company profile is up to date or enhance your profile by upgrading to a highlighted entry (contact sales@ecocexhibition.com for more details).

Your company profile from 2018 has been automatically transferred over to the 2019 website. You can make changes and update your profile in the ‘My Account’ section. All exhibitors also need to complete the Market Sector section of your company profile. Please let us know of any companies that are sharing your stand or who you are representing. You can add sharing companies via the website under the ‘Stands’ section. All sharing companies listed are entitled to a 60-word directory entry free of charge.

UPDATE YOUR COMPANY PROFILE NOW

EXHIBITOR SERVICES

The information and order forms for ECOC Exhibition are now live and available to access online https://www.ecocexhibition.com/exhibit/exhibitor-services/

All contracted exhibiting companies have been notified via email for both exhibitor badges and for ordering services.

If you have not received your email please contact the Operations Managers.

EXHIBITION OPENING TIMES

The exhibition runs from 23-25 September 2019. Exhibition opening times are:
Monday 23 September          0930 – 1700
Tuesday 24 September         0930 – 1700
Wednesday 25 September    0930 – 1600

Please Note: Exhibitors can ONLY access the halls from 8am each morning during the exhibition days and can only remain until the closing of the hall at 1730 hrs. Exhibitors must remain within their own stand area and are not permitted to walk around the exhibition before the show opens.

TIMETABLE OF BUILD UP, EXHIBITION AND BREAKDOWN

BUILD UP

  • Friday 20 September – 0800 – 2200  space only stands – Official contractor badges must be worn at all times
  • Saturday 21 September – 0800 – 2200  space only stands – Official contractor badges must be worn at all times
  • Sunday 22 September – 0800 – 2100 space only and shell scheme – Official contractor badges or exhibitor badges to be worn at all times

Build up through the night is NOT possible

These times must be adhered to.

Please note:  On Sunday 22nd September the aisles must be clear by 1400 hrs, the building of your stand can commence until 2100hrs but only within the perimeter of your stand.

BREAKDOWN

  • Wednesday 25 September: 
    1600 – 1630 – official contractor GT Exhibitions to commence return of empties
    1630 – 0000 – Loading doors open for all other contractor/empties
  • Thursday 26 September – 0800 – 1500

Please ensure that contractors are issued with contractor badges for breakdown.

THE RETURN OF EMPTY CASES WILL COMMENCE AFTER THE EXHIBITION HAS CLOSED. WE RECOMMEND THAT YOU DO NOT MAKE TRAVEL ARRANGEMENTS IMMEDIATELY AFTER THE CLOSE OF THE EXHIBITION.  

ITEMS MAY BE CARRIED OUT OF THE HALL TO YOUR VEHICLE.  ARRANGEMENTS FOR OUTBOUND SHIPMENTS SHOULD BE MADE WITH OUR FREIGHT FORWARDING CONTRACTOR, GT EXHIBITIONS (REFER TO HANDLING OF EXHIBITS FOR FURTHER INFORMATION).

IMPORTANT INFORMATION

Any exhibitors breaking down or packing exhibits before the official closing time of 1600hrs on Wednesday 25th September will forfeit priority ranking booking slots for the following year.

It is forbidden to breakdown or pack away exhibits before the official closing time and under no circumstances can stand contractors access the hall prior to 1600hrs.

Under no circumstances will exhibitors, or their agents be allowed to remain on site after the stated times.  A penalty charge will be enforced if necessary.  During the dismantling period. The RDS cannot be held responsible for loss or damage to personal belongings and/or stand materials. We therefore kindly request that you remove any personal belongings and/or materials on Wednesday 25th September 2019 within 1 hour after the closing of the show. After this time we will start dismantling the stands.

 

FREE PROMOTIONAL OPPORTUNITIES

MARKET FOCUS 2019 – Call for Speakers – closing 28th June

Once again, ECOC will hold free Market Focus sessions. These sessions will be held in the exhibition hall and are designed to allow all visitors/attendees to get the big picture on the commercial and technology drivers shaping a new era of growth across all levels of the optical communications supply chain.

Our Call for Speakers is now open – find out more about Market Focus and how to submit your presentation proposal.

Market Focus Call for Speakers

CTTS SHORT COURSES

The Training Zone gives you the chance to cover some of the key techniques of fibre optic testing and fusion splicing. Run in conjunction with CTTS, our expert training team bring their years of industry experience to ECOC to share their knowledge. Small group sizes mean you get more one to one support and take away new skills that you can put to use back at your workplace. Sessions were fully booked in 2018, so make sure you secure your space early.

 

DISPLAY YOUR PRODUCTS FREE OF CHARGE IN THE FTTX CENTRE

The FTTx Centre features eleven FTTx Zones and exhibitors can display products free of charge. If you have a new or existing product you would like to feature in the FTTx Centre, please complete the entry form and return to michelle.dampier@nexusmediaevents.com by Friday 17th August to be eligible for consideration.

DOWNLOAD THE FTTX ENTRY FORM

SHARE YOUR NEWS IN THE ECOC EXHIBITION NEWSLETTERS

The Visitor Newsletter is emailed to all potential and previous ECOC visitors and conference delegates and so it is a great opportunity to promote your company and products before the show in September. (Please note: there is no charge to include your news in this newsletter). Don’t miss out on this free marketing opportunity for your company, submit your news story via email to the Marketing team.

FIND OUT MORE

REQUEST A PERSONALISED VISITOR INVITATION EMAIL

We can provide free of charge personalised html invitations for you to send to your clients, inviting them to register for the event.

With your company logo, stand number and personalised booking link this is a great way to let your customers know you are exhibiting at ECOC 2019.

Request your personalised invitation email

COMPANY PROFILE AND MARKET SECTORS

Your company profile from 2018 has been automatically transferred over to the 2019 website. You can make changes and update your profile in the ‘My Account’ section. All exhibitors also need to complete the Market Sector section of your company profile. Please let us know of any companies that are sharing your stand or who you are representing. You can add sharing companies via the website under the ‘Stands’ section. All sharing companies listed are entitled to a 60-word directory entry free of charge.

UPDATE COMPANY PROFILE IN ‘MY ACCOUNT’

SPONSORSHIP AND PROMOTIONAL OPPORTUNITIES

ADD YOUR COMPANY LOGO

You can now add your logo to your company profile for just £250, your logo will appear both on the website and in the show guide and you can order this add-on via the ‘Promotional Add-On section of ‘My Account’.

Please note there is a fee of £250 to add your logo, you will have the option to pay directly by credit card or through an invoice. We will review your logo and add it to your profile.

ADD COMPANY LOGO

 

HIGHLIGHTED DIRECTORY ENTRY

You can now enhance your company profile on one of the most visited pages on the ECOC Exhibition website. Make sure your company stands out from the rest with an enhanced directory entry – include your company logo, enhanced profile, product announcement and pictures – all displayed within the A-Z Directory both online and in the Show Guide.

CONTACT US TO FIND OUT MORE

SPONSORSHIP OPPORTUNITIES

Showcase your business to over 6,000 key industry contacts. We have a number of advertising and promotional packages available to help you promote your presence – from sponsorship of our badge lanyards or official exhibition show guide, through to sponsorship of our ECOC TV Studio. We have a wide range of opportunities, with high profile options as well as smaller opportunities to suit your budget.

DOWNLOAD THE SPONSORSHIP BROCHURE

ECOC EXHIBITION TEAM CONTACT DETAILS

EVENT ADMINISTRATOR – MICHELLE DAMPIER

E: michelle.dampier@nexusmediaevents.com
T: +44 (0) 1732 752125

OPERATIONS MANAGERS

Charlotte Minter and Lianne Bull
E: charlotte.minter@nexusmediaevents.com
E: lianne.bull@nexusmediaevents.com
T: +44 (0) 1732 752124

SALES

E: sales@ecocexhibition.com
T: +44 (0) 1732 752127

SENIOR MARKETING MANAGER – EMMA HARVEY

E: emma.harvey@nexusmediaevents.com
T: +44 (0) 1732 752126 (Emma)

MARKETING MANAGER – CATHERINE WILLIAMS

E: catherine.williams@nexusmediaevents.com
T: +44 (0) 1732 752123

ACCOUNTS ADMINISTRATOR – REZA ISMAIL

E: reza.ismail@iwscgroup.com