Handling of exhibits

LINK BACK TO THE EXHIBITOR MANUAL INDEX

CLICK HERE FOR 2026 SHIPPING INFORMATION

Entry and Exit Times

Entry to the halls is allowed from 0800 until 2000hrs on Friday 18th September and from 0800-2000hrs on Saturday 19th September for set up of space only stands. And from 0800 until 2000 on Sunday 20th September for shell scheme exhibitors and space only stands.

Any shipments for shell scheme stands arriving before Sunday 20^th September will be diverted to the official freight contractor’s advance warehouse and handling charges will apply.

Off-loading of goods and loading of empties is only permitted until 2000 hrs on Sunday 20^th September. Off-loading and loading is not permitted on the opening morning of the show and during the show open hours.

Breakdown – All exhibition material must be removed from the halls by 1500 hrs on Thursday 24th September. The organisers reserve the right to remove any materials from the halls after this time and forward any charges to the exhibitor concerned. The exhibitor may also incur penalty charges from the venue. No vehicles will be given access to reload or deliver empty packaging until approx.1800 hrs on Wednesday 23rd September.

Delivery and Lifting of Exhibits

All vehicles delivering / collecting directly at the venue, during the build and breakdown should report to this address: –

 

ECOC 2026 / Exhibitor Name / Stand No.

c/o FYCMA Truck Marshalling Area

Avda. Jose Ortega y Gasset 201

Cruz de Humiladero, 29006 Malaga, Spain

To speed up the unloading & reloading process, all vehicles over 3.5 tons MUST apply for a timeslot and be unloaded & reloaded by the official freight handling contractor, DSV Solutions Ltd . who will also oversea the issuing of timeslots.  Their handling charges will apply.  All loads must be palletised or crated.  Any loose loads will be billed additional handling charges.

Vehicles up to 3.5 tons must also apply for a timeslot but may self-unload.  They will have 45 minutes to unload & reload but must then depart the unloading/reloading area immediately.

Orders & timeslot requests must be received by 28^th August 2026, any orders received after this date will incur a late booking fee.

Please ensure the driver has details of the company/stand no. they are delivering to, and on the breakdown, who they are collecting on behalf of.

Shipments other than full loads should be sent to the official freight forwarder’s advance warehouse.  Please see their shipping instructions for further information and dates. There will be a charge for this.

Please ensure the driver’s paperwork and packages are clearly marked with the show name, exhibitor name and stand no.

Goods may also be collected from the advance warehouse at the close of the event (see official shipping instructions for full details).  Hauliers/transport companies collecting must know for which exhibitor they are collecting, the hall and stand no. and official freight contractor’s job number, which will be advised to you before the close of the event.

It is essential that unpacking in the halls is restricted to small exhibits or those items, which cannot travel out of their cases without risk of damage. You or your agent should therefore arrange for your shipping or transport contractor to unpack major items away from the hall.

 

Full information on shipping & handling, including the advance warehouse address, and the time slot application form can be found in the official shipping instructions for the show.  Please CLICK HERE  for details.

 

To ensure the efficient entry of exhibits, the following company has been appointed as the official freight forwarder and handling contractor: –

DSV Contract Logistics Ltd.

25-27 Blackwell Drive

Braintree

Essex, CM7 2PU

United Kingdom

T: +44 (0) 1376 567567

C: Steve Andrews & Matt Cross

E: steve.andrews@dsv.com & matt.cross@dsv.com

If you require assistance for the unloading, lifting and positioning of your exhibits you must make arrangements with this contractor. All services must be pre-booked using the order form found in the attached link. DSV Contract Logistics Ltd. can also assist with any freight forwarding requirements you may have and have partners in your Country that can assist in door-to-door shipping.  Please contact DSV for details of your local agent.

Weight Loads

The maximum permissable weight in the halls is 1000 kgs / m2

Courier Shipments

Courier shipments (FedEx, UPS, DHL, etc) from within the EU should be addressed to DSV Contract Logistics advance warehouse (not direct to your stand). There is a charge for this.

It is vital the waybill mentions ECOC 2026 and the exhibitor name, stand no.  It is also imperative that you send a pre-advice of your shipment to DSV Contract Logistics Ltd prior to arrival, with a copy of the waybill and invoice/packing list. Failure to pre-advise DSV means they are unaware your shipment exists and subsequently cannot be held responsible if it is not delivered to your stand.  You will also incur a surcharge on the handling rate.

Shipments originating from outside the EU should not be sent using a conventional courier company such as FedEx, UPS, DHL etc. They are unable to arrange customs clearance of shipments to exhibitions and events, as they need an importer of record with a Spanish tax ID.  Please therefore contact DSV with details of your shipment so they can give you further information and advice on how to send your shipment.

If you do send shipments from outside the EU via a courier company without first contacting DSV they will not be able to assist when the shipment is held and will not accept any responsibility for non or late arrival of your shipment at the show.

Further information on courier shipments can be found in the official Shipping Instructions found at the top of the page.

Customs Clearance

We strongly recommend you utilise the services of the official freight forwarder DSV Contracts Logistics Ltd. who can assist you on all Customs matters and as an alternative to the ATA Carnet can clear temporary goods under a temporary import bond.

Temporary and permanent import goods MUST be packed and shipped separately.  Goods entered under DSV’s temporary import bond remain under their control and must not be removed from the venue or handed over to a third party to export.

For ease and flexibility, DSV recommend the use of an ATA Carnet for good being imported for the event on a temporary basis.

Full information on Customs clearance can be found in DSV’s shipping instructions.

Return Shipping

Exhibitors who utilise the services of DSV Contract Logistics Ltd. on the inbound will be visited by them during the show, to discuss return shipping requirements. Those exhibitors who do not use DSV on the inbound can also make arrangements to ship back with them and should visit their service desk/on-site office before the show closes. Return shipping labels will be available for those exhibitors who need them.  If you are using a courier company such as FedEx, UPS, DHL, etc. for your return shipment you should book them to collect from the advance warehouse and bring return waybill and barcoded labels with you and attach them once you have packed away.  Please also bring a return commercial invoice/packing list that will be required by the courier company.  DSV can print and attach on your behalf but a fee for this service will apply.

Truck Parking

An area will be made available at the FYCMA for trucks to park for the duration of the event.