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Exhibitor Newsletter - August

You are receiving this newsletter as you are the designated contact for your company. If the contact for your company changes, please contact us with any amendments or update the 'my account' section of your online account. The details are stored under 'my account' followed by 'my profile'.


PLEASE FORWARD THIS NEWSLETTER TO YOUR CONTRACTOR IF YOU ARE A SPACE ONLY CLIENT.

In this newsletter:

Exhibition Opening Times NEW - Press Office and Media List    
Build Up and Breakdown Times NEW - Social Events
Space only Permit Contractor Badges CTTS Short Courses
NEW - Ordering Services & Service Desk Location Onsite Contact Us
NEW - WiFi  
NEW - Entrance to the Fiera  

Exhibition Opening Times

The exhibition runs from 24-26 September 2018. Opening times are:

Exhibition

Monday 24 September                     0930 - 1700
Tuesday 25 September                    0930 - 1700
Wednesday 26 September               0930 - 1600

Please Note: Exhibitors can ONLY access the halls from 8am each morning during the exhibition days and can only remain until the closing of the hall at 1730 hrs. Exhibitors must remain within their own stand area and are not permitted to walk around the exhibition before the show opens.




Timetable of Build up, Exhibition and Breakdown

Build up

Friday 21 September        0800 - 2200  (space only stands - Official venue contractor badges must be worn at all times)
Saturday 22 September   0800 - 2200  (space only stands - Official venue contractor badges must be worn at all times)
Sunday 23 September     0800 - 2100  (space only and shell scheme - Official venue contractor badges or exhibitor badges to be worn at all times

Build up through the night is possible but will be charged.  Please contact us the organisers if you require this.

These times must be adhered to.

Please note:  On Sunday 23rd September the aisles must be clear by 1400 hrs, building of your stand can commence until 2100hrs but only within the perimeter of your stand.

Breakdown

Wednesday 26th September    

1600 - 1630 - Official contractor GT Exhibitions to commence return of empties                                        
1630 - 2400 - Loading doors open for all other contractor/empties

Thursday 22nd September      

0800 - 1500 

THE RETURN OF EMPTY CASES WILL COMMENCE AFTER THE EXHBITION HAS CLOSED. WE RECOMMEND THAT YOU DO NOT MAKE TRAVEL ARRANGEMENTS IMMEDIATELY AFTER THE CLOSE OF THE EXHIBITION.  ITEMS MAY BE CARRIED OUT OF THE HALL TO YOUR VEHICLE.  ARRANGEMENTS FOR OUTBOUND SHIPMENTS SHOULD BE MADE WITH OUR FREIGHT FORWARDING CONTRACTOR, GT EXHIBITIONS (REFER TO HANDLING OF EXHIBITS FOR FURTHER INFORMATION).

IMPORTANT INFORMATION: Any exhibitors breaking down or packing exhibits before the official closing time of 1600hrs on Wednesday 26th September will forfeit priority ranking booking slots for the following year.  It is forbidden to breakdown or pack away exhibits before the official closing time and under no circumstances can stand contractors access the hall prior to 1600hrs.

Under no circumstances will exhibitors, their agents be allowed to remain on site after the stated times.  A penalty charge will be enforced if necessary.  During the dismantling period the Fiera Roma cannot be held responsible for loss or damage to personal belongings and/or stand materials. We therefore kindly request that you remove any personal belongings and/or materials on Wednesday 26th September 2018 within 1 hour after the closing of the show.  After this time we will start dismantling the stands.


 

Space Only Permit Contractor Badges

The venue is accessible only to persons in possession of a Fiera Roma Permit Contractor Badge.  This permit must be used for Friday 21st, Saturday 22nd & Sunday 23rd September for contractors and will include breakdown on Wednesday 26th & Thursday 27th September. 
 
Exhibitor badges are not valid on Friday 21st and Saturday 22nd September. Permit badges must be ordered through the Fiera Web shop. This year this can only be done by the exhibitor who must then register their stand builder details.  The contracted stand builder will then receive a link to complete registration for their permits. 
 
The permits can be collected at the East Entrance. Click here for an overview of the venue.
 
N.B -: We strongly advise that you register this information before the event as you will be expected to complete the details on site which will delay you or your stand builders entering the hall.

Ordering Services & Service Desk Location Onsite

The deadline date for ordering services has now passed (24th August 2018) you can still order items online through the webshop but there is no guarantee some items will be available.

There will be a Fiera Roma Service Desk onsite, open from 0800 throughout the build-up. Future years the queues have been quite considerable, we do advise to order before the event.  The webshop will close for orders on the Thursday 20th September, bank transfers for payment of services cannot be sent after the 16th September. From 16th - 20th the Webshop items can only be paid by credit cards. All orders after 20th September must be made at the Service Desk.

The Fiera Roma service desk is located on the Balcony of Hall 3 along with the Organisers Office and Bill Moule & Sons electrical service desk.


WIFI

Every year, we the organisers provide a free WIFI service, for your information please see below the network name and password:

Network name/SSID:      ECOC2018

Password:                       Roma18ECOC    


Entrance to the Fiera

The North Entrance is the main entrance to the Fiera Roma from 23rd Sunday September 2018 for exhibitors and delegates.  Please collect your badges in Hall 9 - the registration area.

The East Entrance is only for Space Only contractors and Stand builders to access the venue for building up in Hall 3 on 21st, 22nd and 23rd September 2018.


Press Office

The Press Office is located on the Balcony of Hall 3. Please drop off press packs on 23rd September 2018

The Press Office will provide facilities for media representatives to work and interview. To gain maximum exposure for your company, it is essential that you furnish this room with your important announcements and leave journalists invitations to your functions.
 
The list of attending press can be downloaded here

Social Events

Exhibitors are able to book to attend some of the social events hosted by the conference.

Welcome Reception
Monday September 24, 2018 19:00 - 21:00
Terme di Caracalla,  viale delle Terme di Caracalla 52, Roma For more information about this location click here.
Price:  included in the registration fee (except Workshop Only)
Price for additional person:  25,00 €

An exceptional event!
ECOC2018 and the City of Rome have the pleasure to welcome you at the reception in one of the most beautiful historical sites of Rome. The Termae Anthoninianae, also known as the Thermal Baths of Caracalla, are some of the best preserved imperial building of the ancient times (216 A.D.). In the Baths you could enjoy by a vast number of works of art, many of which are still visible today.
The Thermal Baths of Caracalla exceptionally open their subterraneans to the conference delegates for the Welcome Reception of ECOC2018.
 
 
Social Dinner
Wednesday September 26, 2018 20:00 - 23:00
Villa Miani,  via Trionfale 151, Roma www.villamiani.com
Price:  90.00€ (except Workshop Only)
Price for additional person:  90.00 €
 
The ECOC2018 Social Dinner will take place at Villa Miani, an elegant neoclassical building on the hill of Monte Mario, built for the Counts Miani. This magnificent house is surrounded by a beautiful garden that offers a breathtaking view of Rome, almost touching the dome of St. Peter Basilica.

For further information please visit the Conference website: https://www.ecoc2018.org/general-info/social-events/

To book your tickets please register here


Free Promotional Opportunities 

Company Profile and Market Sectors - DEADLINE 27th July
How to update your company profile online: 
• Click here to log into your account Click ‘My Account’ in the top menu 
• Click ‘My Profile’ 
• Scroll down to the ‘Market Focus’ section and tick the boxes relevant to your organisation. 
• Scroll down to the next section ‘Company Profile’ 
• Input your profile (maximum 60 words) 
• Click 'Save changes' 
 
Your Company profile from 2017 has automatically been transferred over to the 2018 website. 
Please ensure these details are kept up to date where necessary as this information will be included in the printed show guide and also features on the live A to Z Exhibitor online directory. 
You can update your profile online at any time, however any changes made after the details are downloaded for the show guide will not appear once the guide is sent to print. 
All exhibitors also need to complete the market sector section of your company profile.  
 
Sharing companies 
Main stand holders - please remember to let us know of any companies that are either sharing your stand or who you are representing, as they will not be included on the website, exhibitor list of show guide unless you inform us. You can add sharing companies via the website under the 'Stands' section. All sharing companies listed are entitled to a 60 word directory entry free of charge. 
 
Share your news in the ECOC Exhibition Newsletters 
The Visitor Newsletter is emailed to all potential and previous ECOC visitors and conference delegates and so it is a great opportunity to promote your company and products before the show in September. (Please note: there is no charge to include your news in this newsletter). Don’t miss out on this free marketing opportunity for your company, submit your news story via email to the Marketing team. 
 

 

CTTS Short Courses 

Due to the huge success in recent years, CTTS will again provide free training sessions during the show. Visit the CTTS Training pages of the website for further information. 

ECOC Exhibition team contact details

Event Director - Beverley Lucas 
T: +44 (0) 1732 752128 
Event Administrator - Michelle Dampier 
T: +44 (0) 1732 752125 
Sales Manager – Glenn Dixon 
T: +44 (0) 1732 752127
 
Operations Managers 
Charlotte Minter and Lianne Bull 
T: +44 (0) 1732 752124 
Marketing Managers 
Catherine Williams and Emma Harvey 
T: +44 (0) 1732 752123 (Catherine) T: +44 (0) 1732 752126 (Emma) 
Accounts Administrator - Reza Ismail 
 

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Free Promotional Opportunities