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Exhibitor Newsletter - June

You are receiving this newsletter as you are the designated contact for your company. If the contact for your company changes, please contact us with any amendments or update the 'my account' section of your online account. The details are stored under 'my account' followed by 'my profile'.


In this newsletter:

Space only plans - Deadline 2nd July NEW - Insurance and Fire Extingusher Regulation
Build Up and Breakdown Times NEW - Stand Building Materials (Space Only)
Ordering Services Space only Permit Contractor Badges
Sponsorship and Promotional Opportunities Contact Us
Market Focus 2018 Exhibition Opening Times
CTTS Short Courses Free Promotional Opportunities

Exhibiting Badges

Please can you contact the Operations Team by CLICKING HERE if you have not received your unique username and password to register for Exhibition Badges, these badges will only allow access to the exhibition hall Sunday, Monday, Tuesday, Wednesday.

 Space Only Permit Contractor Badges

The venue is accessible only to persons in possession of a Fiera Roma Permit Contractor Badge.  This permit must be used for Friday 21st, Saturday 22nd & Sunday 23rd September for contractors and will include breakdown on Wednesday 26th & Thursday 27th September. 
Exhibitor badges are not valid on Friday 21st and Saturday 22nd September. Permit badges must be ordered through the Fiera Web shop. This year this can only be done by the exhibitor who must then register their stand builder details.  The contracted stand builder will then receive a link to complete registration for their permits. 
The permits can be collected at the East Entrance. Click here for an overview of the venue.
N.B -: We strongly advise that you register this information before the event as you will be expected to complete the details on site which will delay you or your stand builders entering the hall.

Ordering Services

Please be aware that the deadline for all Fiera Roma services are in August but we strongly advise that you order all your services as soon as possible especially furniture to ensure that you have the items you wish to have. The furniture stock onsite will be very limited.

Space only plans - URGENT

The deadline for submitting your Space Only stand plans for ECOC 18 – Monday 2nd July 2018 is fast approaching.
We the organisers need to see all designs for all space only stands with completed paperwork, this includes 9sqm exhibitors. Space only plans are referred to the Fiera Roma for their approval, If any plans are received after this date we the organisers reserve the right to change the space to a shell scheme stand construction, which will result in additional cost to you the exhibitor. 
Please can you pass this information on to your Stand Builder/Designer as soon as possible. 
Please contact us if you need any more information or if your plan will be delayed after the date stated above.

SPACE ONLY - NEW REGULATION: Stand Building Materials

All materials to be used for stand fitting up (partition walls, backdrops, platforms, coverings, fabrics, false ceilings, curtains, carpets, various structures and so on) must be INCOMBUSTIBLE, ORIGINALLY FIREPROOF or FIREPROOFED. Please refer to the manual regulations where a fire class table is provided as an assistance

Insurance and Fire Extingusher - NEW MANDATORY REGULATION

All exhibitors are required to purchase insurance and a fire extinguisher for their stand through the Fiera Roma, this is a mandatory requirement and will cost 110 euro

Fiera Roma Srl arranges for insurance coverage of all exhibitors by means of a special agreement according to specific needs of the show for:



The policy insures the Exhibitor for what he is bound to pay in case of damages caused to third parties (including Fiera Roma s.r.l. and its staff, consultants and/or others connected with Fiera Roma s.r.l., as well as Investimenti s.p.a. as owner) and to third-party property for which the Exhibitor is civilly liable; the insurance also covers damages (death and personal injuries as a consequence of an accident at work) suffered by the employees engaged by the Exhibitor, working for the activities for which the insurance is rendered. R.C.T./R.C.O.INSURED LIMIT: € 2,500,000.00 PER ACCIDENT, with the limit of € 1,500,000.00 for each single employee


For the damages that have occurred during the stay in the pavilions of Fiera Roma s.r.l. in the Exhibition days, including the fitting-up and dismantling period, as foreseen by the Exhibition General Regulations. Insured items: exhibits, furnishings, equipment, fittings and any other object as per general and particular policy conditions. Following cases are included: atmospheric disturbance, flood, inundation, earthquake, terrorism and sabotage and so on. Valuables, precious objects, works of art, money, securities, jewellery, numismatic and philatelic collections and living animals are excluded. BASIC INSURED AMOUNT €. 50.000,00 .

Exhibition Opening Times

The exhibition runs from 24-26 September 2018. Opening times are:


Monday 24 September                     0930 - 1700
Tuesday 25 September                    0930 - 1700
Wednesday 26 September               0930 - 1600

Please Note: Exhibitors can ONLY access the halls from 8am each morning during the exhibition days and can only remain until the closing of the hall at 1730 hrs. Exhibitors must remain within their own stand area and are not permitted to walk around the exhibition before the show opens.


Timetable of Build up, Exhibition and Breakdown

Build up

Friday 21 September        0800 - 2200  (space only stands - Official venue contractor badges must be worn at all times)
Saturday 22 September   0800 - 2200  (space only stands - Official venue contractor badges must be worn at all times)
Sunday 23 September     0800 - 2100  (space only and shell scheme - Official venue contractor badges or exhibitor badges to be worn at all times

Build up through the night is possible but will be charged.  Please contact us the organisers if you require this.

These times must be adhered to.

Please note:  On Sunday 23rd September the aisles must be clear by 1400 hrs, building of your stand can commence until 2100hrs but only within the perimeter of your stand.


Wednesday 26th September    

1600 - 1630 - Official contractor GT Exhibitions to commence return of empties                                        
1630 - 2400 - Loading doors open for all other contractor/empties

Thursday 22nd September      

0800 - 1500 


IMPORTANT INFORMATION: Any exhibitors breaking down or packing exhibits before the official closing time of 1600hrs on Wednesday 26th September will forfeit priority ranking booking slots for the following year.  It is forbidden to breakdown or pack away exhibits before the official closing time and under no circumstances can stand contractors access the hall prior to 1600hrs.

Under no circumstances will exhibitors, their agents be allowed to remain on site after the stated times.  A penalty charge will be enforced if necessary.  During the dismantling period the Fiera Roma cannot be held responsible for loss or damage to personal belongings and/or stand materials. We therefore kindly request that you remove any personal belongings and/or materials on Wednesday 26th September 2017 within 1 hour after the closing of the show.  After this time we will start dismantling the stands.

Free Promotional Opportunities 

Company Profile and Market Sectors 
How to update your company profile online: 
• Click here to log into your account Click ‘My Account’ in the top menu 
• Click ‘My Profile’ 
• Scroll down to the ‘Market Focus’ section and tick the boxes relevant to your organisation. 
• Scroll down to the next section ‘Company Profile’ 
• Input your profile (maximum 60 words) 
• Click 'Save changes' 
Your Company profile from 2017 has automatically been transferred over to the 2018 website. 
Please ensure these details are kept up to date where necessary as this information will be included in the printed show guide and also features on the live A to Z Exhibitor online directory. 
You can update your profile online at any time, however any changes made after the details are downloaded for the show guide will not appear once the guide is sent to print. 
All exhibitors also need to complete the market sector section of your company profile.  
Sharing companies 
Main stand holders - please remember to let us know of any companies that are either sharing your stand or who you are representing, as they will not be included on the website, exhibitor list of show guide unless you inform us. You can add sharing companies via the website under the 'Stands' section. All sharing companies listed are entitled to a 60 word directory entry free of charge. 
Share your news in the ECOC Exhibition Newsletters 
The Visitor Newsletter is emailed to all potential and previous ECOC visitors and conference delegates and so it is a great opportunity to promote your company and products before the show in September. (Please note: there is no charge to include your news in this newsletter). Don’t miss out on this free marketing opportunity for your company, submit your news story via email to the Marketing team. 
Display your products free of charge in the FTTx Centre 
The FTTx Centre features eleven FTTx Zones and exhibitors can display products free of charge. If you have a new or existing product you would like to feature in the FTTx Centre, please complete the entry form and return to by Friday 17th August to be eligible for consideration. 
Visit the FTTx Centre pages of the ECOC Exhibition website for more details on the area. There are also unique opportunities to sponsor zones within the FTTx centre please contact for further details. 

Sponsorship and Promotional Opportunities 

How to add your company logo 
• Log into the 'My Account' area of the website 
• Click 'My Profile' 
• Scroll down to the Company Logo section 
• Upload your logo (specifications are given) 
• Click 'Upload' 
Add your company logo 
You can now add your logo to your company profile, both on the website and in the show guide, for just £250. You can now purchase and upload your logo directly to the website. 
Please note there is a fee of £250 to add your logo, you will have the option to pay directly by credit card or through an invoice. We will review your logo and add it to your profile. 
LANYARD Sponsorship still avaliable
One of the most popular items at any show, badge lanyards provide continuous visibility of your brand throughout the show. Contact Glenn Dixon for more information.
Sponsorship and Exhibition details
With over 40 different opportunities to promote your company, products and services, the ECOC Exhibition is the ideal place to showcase your business to over 5,500 key industry contacts. Find out how we can help you increase your presence at the show and drive traffic to your stand by downloading our Sponsorship and Exhibition Brochure.  
Enhanced Directory Entry 
You can now enhance your company profile on one of the most visited pages on the ECOC Exhibition website. Make sure your company stands out from the rest with an enhanced directory entry. 
As an exhibitor you will automatically receive a 60 word company profile entry in the printed show guide and online, but you can now also include your company logo, product announcements, pictures and videos all within the exhibitor A to Z Directory pages from as little as £250.  Don't wait until the show to promote your latest product or company announcements, your enhanced entry will go live as soon as the information is received, so by booking now you could promote your company and products in the run up to the show. Contact Glenn Dixon or call +44 (0) 1732 752127 for more details. 

Market Focus 2018 - Deadline 29th June.

Once again, ECOC will hold free Market Focus sessions. These sessions will be held in the exhibition hall and are designed to allow all visitors/attendees to get the big picture on the commercial and technology drivers shaping a new era of growth across all levels of the optical communications supply chain. 
Speaking opportunities are available for exhibitors and the Call for Speakers is now open. Please contact the Marketing Team for more information. 

CTTS Short Courses 

Due to the huge success in recent years, CTTS will again provide free training sessions during the show. Visit the CTTS Training pages of the website for further information. 

ECOC Exhibition team contact details

Event Director - Beverley Lucas 
T: +44 (0) 1732 752128 
Event Administrator - Michelle Dampier 
T: +44 (0) 1732 752125 
Sales Manager – Glenn Dixon 
T: +44 (0) 1732 752127
Operations Managers 
Charlotte Minter and Lianne Bull 
T: +44 (0) 1732 752124 
Marketing Managers 
Catherine Williams and Emma Harvey 
T: +44 (0) 1732 752123 (Catherine) T: +44 (0) 1732 752126 (Emma) 
Accounts Administrator - Reza Ismail 

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