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Stand Construction - Space Only

All NEW Regulations that relate to the Fiera Roma are hightligted in RED for this year's event

Exhibitors occupying a space only site should submit their plans no later than Monday 2nd July 2018. All plans will be sent over to the Fiera Roma for their approval before us the organisers can give final approval.

All plans must detail sizes, stand dimensions including the height and overall construction etc, for a "stand design check" by the organisers All space only stands must complete a risk assessment form for either complex or simple design and contain material certfication.

If any plans are received after this date we the organisers reserve the right to change the space to a shell scheme stand construction, which will result in additional cost to you the exhibitor. 

MAXIUMUM BUILD WITHIN THE HALL IS 6M

CLICK HERE  for the Space Only COMPLEX Safety File, including Risk Assessments. Please refer to the Risk Assessment section for Space Only's to clarify what information is required in these documents.  

CLICK HERE for the Space Only SIMPLE  Safety File including a simple Risk Assessment.  

NB: Simple construction would be modular and under 3.5m in height and can be constructed within approximately 1 day.

Complex structure can be any height but would take more than 1 day to construct. It would also be dependent on the design of the stand/material used and structural stability. 

For any questions to clarify the type of stand in which you will construct please contact the ECOC operations team

Complex Stands include any of the below:

  • Suspended items e.g lighting rigs
  • Sound/lighting Towers
  • Platforms over 0.6m in height and are for public use

Once the Fiera Roma and us the organisers have approved the stand design we will send an email as acknowledgement. All stands with ceilings and or above 4m's will be will need to supply technical specifications. 

Approval by the organisers does not constitute anything other than confirmation of acceptance of overall design.  Responsibility for construction, adherence to fire regulations, materials, etc, lies with the exhibitor and/or their contractors.

Space only stands are not permitted to attach any material to the shell scheme.  Exhibitors taking space only sites backing on to, surrounded by or adjoining shell scheme sites should not assume that panels facing their stand will be finished panels (ie covered with material) to these sites.  Please ensure that any panels overlooking other exhibitors must be finished off in a plain design and must not contain advertising.  Space only exhibitors booking stands between shell scheme must deduct 30mm from overall measurements to fit within the allotted space (eg a 3m x 2m space only site would in fact have floor dimensions of 2970mm x 1970mm).

FAILURE TO NOTE THIS WILL MEAN THAT STANDS WILL NOT FIT IN THE ALLOTTED SITE.  ORGANISERS RESERVE THE RIGHT TO AMEND SPECIFICATIONS WITHOUT NOTICE.

Hall Access 
The venue is accessible only to persons in possession of a Fiera Roma Permit contractors badge for Build Up - Friday 21st September & Saturday 22nd September and for Breakdown, Wednesday 26th September (after 4pm), Thursday 27th September.  Exhibition Badges will not be valid for this period and you must register if you wish to enter the halls. Exhibition Badges will be valid for Sunday 23rd September Build up and for the Event Only.  
 
Permit Contractor badges must be ordered through the Fiera Web shop and can only be done by the exhibitor who must then register the Stand Builders details for the badge link to be sent on to the contracting company. CLICK HERE to register
 
The Permit Contractor Badges must be collected in the East Cargo Entrance. If you have not registered before the event, you will be expected to complete the details onsite which will delay you or your builders entering the hall straight away.
 
For security reasons these badges must be worn at all times in the hall and should only be used for build up and breakdown.
 
Exhibitor badges can be collected at the registration area from Sunday 23rd September 8am.
 
The halls will remain closed overnight and will open at 8am to exhibitors and close at 5.30pm. Exhibitors cannot remain within the halls after this time as the halls will be locked.
 
NO Events/ functions can be held on the exhibition stands after the event closes on event days including build up and breakdown.
 
Stand Design & Walling
These basic guidelines must be followed when designing exhibition stands for this event. They have been introduced to ensure an event that is welcoming and not intimidating to visitors with good sight lines and excellent traffic flow

Where these design guidelines have not been followed stand build approval will not be issued.

  • Low walling is permitted to any open side of a stand to a maximum height of 1.2m. However, access to the stand on at least one side must be a minimum of 3m wide or 50% of the length of the wall if this is smaller (i.e the stand side is less than 6m in length). All stands must also meet with all relevant health & safety access/egress regulations.
  • Only 40% of any open side is permitted to be `full walling`– i.e if a stand is 12m wide a maximum of 4.8m of full walling will be permitted. 
  • Any build above the height of 1.2m is considered `full walling` and this includes trilite, flagnet, materials, voiles, screens, graphics, showcases, louvred materials, etc.
  • Fascia over open areas not more than 0.5m deep and not sited more 4m high (to the top of the fascia) and not less than 2.5m high (to the bottom of the fascia)

Please also remember:

  • The back of the stand should look as good as the front
  • Any damage caused to the venue structures will be charged to the offending Exhibitor
  • No logos or branding must be placed over a neighbouring stand
NEW: MDF/Wood
Poor and problematic building practices have made us, the organisers review stands built with MDF/WOOD – we will only accept and approve stand designs on individual cases.  We are looking to phase out these type of stands by Dublin 2019. Any MDF stands must be pre-painted, pre-cut and ready to assemble onsite – prior to build up. The main construction of the stands, floor and walling must be completed by 4pm Sunday 23rd and the rest of the time should be used for finishing off and dressing the stand.
NEW: Stand Design and layout 
The Exhibitor must keep his stand fitting within the surface that was allotted to him; this surface will be marked off either by adhesive tape or by signs on the floor on the front side of stands or according to the specific instructions of the Fiera Roma staff in charge. Without prejudice to the prohibition to hinder the passage in gangways and taking into account the short time available to carry out works in the stand, it is recommended that the various parts of the fitting arrive in the pavilion made up of already prepared and finished elements that simply require assembly and final touch-up on the spot.

Contractors, in any case, have to build up stands so as not to damage the aspect of neighbouring stands and be detrimental to other participants and visitors. Height, as a rule, must be kept below the limit allowed by the Exhibition General Regulations. 

As areas are not provided with partition walls, each company is obliged to carry out at its expense fittings that take into account this boundary between neighbouring stands.

When designing stand lay-outs, moreover, it must be considered that stands are also visible from above, therefore particular care must be given to the stand upper finishing.

Any responsibility for fittings is shouldered by the Exhibitor only, who expressly exempts Fiera Roma from the damages that might be possibly caused to him and/or third parties as a consequence of an imperfect fitting. Fiera Roma reserves the right to have fittings modified or removed in case they have been carried out without approval or they are not in keeping with the authorized lay-out, without prejudice to the refund of possible damages suffered by Fiera Roma.

Any responsibility as regards fitting statics lies on the Exhibitor only, who expressly exempts Fiera Roma for the damage that might be caused to third parties because of planning and construction faults, also including the structural calculation taken from the detail drawings of occupied surfaces. The minimum load of floors used in fittings is 400 kg/sq.m., and it will have to be previously certified by a qualified professional.

Further, for the design of the stand has to be considered:
  • in case of stands having closed rooms with a surface over 100 sq.m must be foreseen at least an emergency exit of 120 cm to a safe place beyond entrances; stand exits must be also indicated in the various rooms. These signs must be independently powered and remain visible in case of failure of the power supply of the stand or of the general lighting system in the pavilion.
  • stands with false ceiling without openings must be equipped with an independent emergency light installation sufficient for the carrying out of the exhibition activity.  As the air-conditioning comes from the hall ceiling there may be problems when using a false ceiling.
  • When designing the stand layout it has to be considered that the water, electric power or compressed air requirements at Fiera Roma are taken from the service subway thats are situated below the exhibition floor. The access cover to the service subways has to be opened and removed easily for any inspection, new connections of mains by the Fiera Roma,
  • All electric installations downstream from the outlet point given by Fiera Roma area totally at the Exhibitors expense, who will have to accomplish them perfectly. In complinace with the regualtions in force, especially DM 37/2008.
  • Please be reminded that according to the Italian DM 37 dated 22/01/2008 all electric installations with a power consumption exceeding 6 kW require a proper project, compulsorily, signed by a qualified electric designer.
  • Stands with access ramps: the ramp has to be realized with a maximum gradient of 8 % (eight percent).
 
SPACE ONLY STAND PLANS
Stand plans have to be submitted to us the Organisers no later than the 2nd July 18 - for space only stands to be compliant with the Fiera Roma Regulations: Please supply completed safety file along with risk assesments as required by us the Organisers.

Stands that exceed 48sqm must provide the following additional documentation: NEW

  • PLAN, SCHEME AND SECTION ON A 1:50 SCALE; Send a pdf
  • PERSPECTIVE OR AXONOMETRY (IF AVAILABLE) on an adequate scale;
  • TECHNICAL REPORT, in which the fire reaction class of used materials is stated in advance; this class in any case must not exceed the class 2 also for composite panels. A brief description of the electric installation must also be mentioned; this one must be carried out in full compliance with laws and, in particular, it must foresee a suitable differential switch upstream of the supply;
  • NAME OF THE FITTER entrusted by the exhibiting company, its company name and head office.

Stands with RIGGING

  • PLAN and TECHNICAL REPORT, as foreseen for the request of the suspension service
  • Stands with a power consumption exceeding 6KW for which a proper project for the electric installations is required according to the Italian DM 37 dated 22/01/2008
  • the PROJECT OF THE ELECTRIC INSTALLATION signed by a qualified electric designer according to the Italian DM 37  dated 22/01/2008. 
NEW: Stand Building Materials
All materials to be used for stand fitting up (partition walls, backdrops, platforms, coverings, fabrics, false ceilings, curtains, carpets, various structures and so on) must be INCOMBUSTIBLE, ORIGINALLY FIREPROOF or FIREPROOFED, in compliance with the following provisions:
  • Circular Letter of the Ministry of the Interior no. 12 dt. 17.5.1980;
  • Decree of the Ministry of the Interior dt. 6.7.1983, Official Gazette of the Republic no. 201 dt. 23.7.1983;
  • Ministerial Decree dt. 2.6.1984, Official Gazette no. 234 dt. 25.8.1984;
  • Ministerial Decree dt. 2.8.1984, Official Gazette no. 246 dt. 6.9.1984,

You must comply with following requirements:

  1. materials must be approved according to fire reaction classes on the basis of the proofs as per Ministerial Decree dt. 26.6.1984 of the Centre for Research, Ministry of the Interior, Roma Capannelle, or it must be tested by legally recognized Bodies and Laboratories; proofs must not date back to more than one year;
  2. walls and curtains must be of a class not exceeding 1, unless special cases to be authorized;
  3. materials used to carry out ceilings and false ceilings must be approved as belonging to class 1 and must be tested either on the ceiling or as curtains without any dripping; Floors must belong to a class not exceeding 2;
  4. in case it is necessary to reach emergency exits through the stand, the material on the way must be of class 0;
  5. all fitting-up materials must be used in strict compliance with the provisions of their certificate of approval;
  6. fireproofed products must only be used on the materials referred to in the test certificates issued by the Ministry of the Interior or by legally recognized laboratories;
  7. materials to be processed with fireproofing products must undergo the treatment before their introduction into Exhibition pavilions.
  8. fireproof processing cannot be carried out on the Exhibition premises, and it must be accompanied by a regular certificate mentioning:
a) Exhibitor’s company name, pavilion and stand number;
b) the list of materials that underwent the fireproof processing;
c) the date of the effected fireproof treatment;
d) processed surface;
e) the main features of the used product;
f) the personal data of the person who carried out the treatment and his signature.
  1. all materials must be accompanied by the test certificates attesting the approval as per points 1, 2, 3, 4 and 5 as well as by official documents proving the purchase (as already requested at the previous point 3.1);
  2. It is forbidden to use non-approved plastic materials, synthetic fabrics that cannot be fireproofed, nitrocellulose and oil paints and varnishes, reed mats, rush matting, lattices, blinds made up of thin wooden slats or similar, wallpaper and all materials that are not accompanied by a regular approval certificate as stated below:

CLICK HERE FOR THE FIRE CLASS TABLE 

NEW: Fiera Roma regulations for stand building

While building up stands the following provisions must be obligatorily observed:
  • The routes for passage leading to emergency exits must be left accessible; these ones must be always kept clear in order to permit their use in any eventuality; when taking possession of his stand area, the Exhibitor is bound to become familiar with their location and must ensure that his employees do the same;
  • emergency exits, passage areas and escape routes must be fully practicable; any encumbrance or projection that can obstruct access to them must be avoided;
  • hydrant outlets (incl. underfloor hydrants) and any form of fire-fighting device inside pavilions must be always visible and immediately serviceable. Exhibitors are reminded that making unserviceable a device designed for fire extinction is a criminal offence according to the art. 451 of the Penal Code. Ascertained irregularities shall be notified to the authorities in charge (Fire Brigade);
  • service technical boxes and control devices of any kind inside pavilions must be always kept accessible;
  • lifts and service lifts, passages and driveways must be kept practicable.

It is forbidden:

  • to drill and drive nails and/or screws into walls, ceilings, floor, pillars, and any other surface inside or outside pavilions;
  • to paint stand structures inside pavilions both by hand and with spray; this prohibition equally applies to paint and/or enamel as well as to washable water paint. It is likewise forbidden to treat material against fire inside pavilions;
  • to carry out welding works of any kind and nature;
  • to use any kind of free flame;
  • to pour over pavilion flooring oil, petrol, chemical products and solvents;
  • to soil floors, walls, equipments belonging to Fiera Roma with paints, glue or other as well as to put adhesives over them;
  • to carry out excavations or changes to the structure of exhibition areas;
  • to carry out direct connections to services (water, electric power, telephone and so on) on one’s own or by third parties who have not been authorized by Fiera Roma;
  • to apply loads to pavilion structures, walls and lighting structures, even if they are light loads (posters, cables, panels, banners and so on). Any suspension from pavilion has to be requested beforehand by sending the reservation form. The provision and suspension of fastening points, and their modification, can be carried out only by Fiera Roma or by the responsible service companies of Fiera Roma. The service complies with the conditions laid down in the chapter “Other services offered on request” (Suspension Service).
  • to lay on the floor or tighten above the ground through gangways ducts or cables for technical service supply.

During the stay on the Fair Grounds each Exhibitor has to comply with the following provisions:

  • in the fitting-up and dismantling periods Exhibitors are obliged to arrange for the immediate removal of packing from stand areas and gangways, which can be used only temporarily for the loading/unloading of fitting-up materials or exhibits. At any rate, this temporary use must always be made in an orderly way, so as to avoid making gangways completely impracticable. Fiera Roma reserves to take action in case of non-compliance and charge the Exhibitor with the relevant costs and fines;
  • it is forbidden to leave on the Fair Grounds any waste material and debris from fitting-up works;
  • it is forbidden to carry out operations outside Exhibitors’ own stands, also to avoid interference with the activity of other stands as well as fraudulent gangway occupation;
  • it is forbidden to use radio equipment in the Exhibition fitting-up and dismantling period, also to allow everyone to listen to service and safety communications transmitted by the broadcasting system in pavilions;
  • at the end of each day in the fitting-up, Exhibition and dismantling period, and in any case before leaving the stand, the Exhibitor must always:
  • turn off the switches of his electric installation;
  • make sure that no burning material is left in the stand;
  • leave all areas accessible, including those used for offices and meeting rooms, deposits or storerooms, for possible inspections of safety officers.
ACCEPTANCE AND CERTIFICATES - NEW 
At the end of fitting-up operations and 24 hours before the beginning of the Exhibition, the below documents must be submitted to Fiera Roma, Service Help desk (Servizi Tecnici) which will be located on the balcony of the hall 3 at the service center desks.
  • Statement of compliance with the rules of the trade" signed by an electrician working for a company which is authorized to carry out the installation of electrical systems in accordance with DM No 37, 22.1.2008 Art. 3., together with a copy of the registration to Italian C.C.I.A.A. or to Albo Provinciale of the Italian business crafts stating the enabling of the Implements Company at the installation of electrical systems.
  • Electrical installations carried out by installers belonging to EU companies or states associated in the European Economic Area: Installers must be qualified by the certification system of their own country (IEE etc..), and submit the certification that it is compared to the Italian certification (their certificate must be comparable to the Italian one or translation of the text and verified compliance with EU legislation).
  • Electrical installations carried out by installers belonging to extra EU companies: Since there is no specific legislation on this point and since the Security standards for electrical installations are not similar to the Italian nor to the EU regulations, we may accept certifications only from Italian companies registered to Italian C.C.I.A.A. or to Albo Provinciale of the Italian business crafts in accordance with  D. M. 37, 2008.
  • Declaration regarding the materials used for stand fitting in compliance with the laws on fire prevention, as well as with a declaration of use (in Italian or English with reference to the Italian or European Fire reaction class.

If you are arranging to hang your own display from the rigging supplied by the Fiera Roma:

  • certificate of static suitability and of compliance of hanging structures with the project (as foreseen for the request of the suspension service - chapter “Other services offered on request”) installation carried out by a qualified technician with test of suspended masses.
  • in case the hanging structures have been installed by the exhibitor’s stand building contractor, he will have to produce the Declaration of correct installation carried out by a qualified technician with test of suspended masses.

FIERA ROMA RESERVES THE RIGHT TO CHECK THE REAL COMPLIANCE OF THE ELECTRIC INSTALLATION AND CERTIFICATIONS WITH THE REQUIREMENTS SPECIFIED IN THE PREVIOUS PARAGRAPH AND TO DECLINE EVENTUALLY THE ELECTRIC CONNECTION OF THE STAND IN CASE OF NON-COMPLIANCE.

NON-COMPLYING COMPANIES WILL BE CHARGED WITH THE FORESEEN FINES UP TO € 500,00, MOREOVER, THE VIOLATION WILL BE REPORTED TO THE COMPETENT PUBLIC AUTHORITIES.

Basic Pop up Booths / Graphic Walls
Please note it is your responsibility to order walling to separate yourselves from the neighbouring/adjoining stands (sides & back). We expect you to make the stand look presentable and have a back wall. We the organisers will not provide this walling. The cost is with you the exhibitor. This is a mandatory regulation. 
 
Enclosed Stand's
If an enclosed room or walling exceeds the 40% of the total stand square meterage, this will be viewed as a meeting room. We the organisers will relocate the stand area to another part of the hall. If you need further information regarding the relocation - please contact the Sales Manager Liam Taylor

If you do not declare the enclosed area and submit the plans, the Operations Team will contact you directly.

Appearance
The stands may be constructed with the exhibitors own materials. Stand owners must ensure a neutral and clean design for the reverse of their stand walls over 2.50m in height. These must be in white, grey or beige so that their stand neighbours interests are not interfered with.

Stand walls bordering visitor aisles must include glass panels, alcoves and displays etc. in order to provide an open and friendly atmosphere in the exhibition stand at the event. No more than 40% of the stand facing any one aisle may be of the closed construction unless stated to the contrary in the conditions of participation. When constructing stands, care must be taken to ensure access is barrier free.

Access from Stands
Entrances/exits must be a minimum of 2.5m high and emergency exits must be at least 1.5m wide
  • Exits with doors opening directly onto a gangway must either open inwards or be recessed into the stand and must contain a vision panel or window. 
  • No floor shall be constructed having a slope in excess of 1 in 12
Items of Special Risk
Please ensure that the Organiser is aware if you will be having any of the following items on your stand:
  • Stepped access, ramps and balustrades
  • Helium & toy balloons or flagpoles
  • Dangerous & obnoxious substances including flammable oils, liquids & gases, compressed gases/ acetylene/LPG, also hot surfaces & naked flames
  • Working machinery & apparatus
  • Motor vehicles in the halls during open period
  • Audio visual displays & films
  • Activities on water, also water & water equipment of any kind – including water features
  • Radioactive substances
  • Closely seated audience
Hot Works 
Hot Work is not permitted within the Exhibition & Congress Centre not even during the build up or breakdown of the event without authorisation from the venue. There will be a decision made by the venue official once the application has been made to see if the work is feasible. Any hot work must be carried out by persons who hold a Hot Work Licence. Please contact us the Organisers to apply for this authorisation 
 
Space-only stand adjoining another space-only stand
Exhibitors on part-island sites must provide a partition walls between themselves and their neighbours. The Organisers will not provide walling between adjoining space-only sites. On back-to-back space only sites, neighbouring exhibitors may liaise with each other to ensure that at least one of them is building a wall and/or to arrange to share the cost, etc. Where Exhibitors are building individual walls, they must ensure that the back of any wall adjoining another stand is finished down to 2.5m high to a standard acceptable to the Organisers, in a neutral colour and without graphics. The organisers have the right to correct this on site and charge the exhibitor.

Please note stand approval does not mean that adjoining stand plans have been checked for compatibility.

Space-only stand adjoining a shell scheme stand
Where a space-only stand adjoins a shell scheme stand, the reverse side of the shell scheme wall may not be of display quality. The wall must not be used to hang graphics or exhibits. Any adjoining walls that are built above the height of the shell scheme (2.5m) must be finished down to this height to a standard acceptable to the Organisers, in a neutral colour and without graphics.
 
Meeting Rooms, Storage Cupboards & Closed Rooms
All meeting and storage rooms must have a visual panel/porthole within the door. This is a mandatory fire regulation for ECOC.
 
Carpet (own) & Carpet Removal - Mandatory for Space Only Stands
Carpets and other floor coverings must be laid with due regard to safety and may not protrude beyond the stand area. Only adhesive tape (e.g. PE or PP) may be used to fix such coverings and, when removed must leave no residues. Substances such as oil, grease, paint and similar materials must be removed from the hall floors immediately. Neither paint nor adhesives may be used on the hall floors. It is not permitted to anchor stand buildings to the floor of the halls. Any exhibitors wishing to dispose of their carpet must organise this through the venue.
 
Balloons & Flying Objects
The use of balloons filled with flammable gas is prohibited in the halls. Please contact the Operations team
 
Glass
Only laminated safety glass suitable for the relevant purpose may be used. Edges of panes of glass must be machined or protected in order to exclude any risk of injury. Tempered plate glass components must be marked at eye level. Any other appropriate versions may be permitted upon application, once the required specifications shall be submitted.
 
Constructional safety of stands
Exhibition stands together with their installations and exhibits, and any means of carrying advertising must be stable, so they do not jeopardise public safety and order, and in particular, do not present a hazard to life and health.  Exhibitors are responsible for the static safety and may be required to furnish proof of same.
 
Advertising Material/Presentations & Noise
Lettering referring to the stand or exhibits, company or brand logos must not exceed the prescribed construction height.  They should contribute towards a harmonious overall impression.  Presentations, optical, slowly moving or acoustic forms of advertising are permitted, as is the reproduction of music, provided that they do not cause annoyance to adjoining stands, to congest in the aisles, or drown out announcements by the fair authorities in the halls.  The volume must not exceed 80 dB (A) at the boundaries of the stand, loudspeakers must be mounted facing into the stand. Wireless Microphones may not be used without permission - please contact the Operations Team. Exhibitors are only permitted to distribute printed matter and to conduct advertising on their own stand
 
Interference with the permanent building structure
No parts of the hall or technical installations may be damaged, contaminated or altered in any other way (e.g. through drilling or the insertion of screws or nails) they may not be painted or papered, nor may anything be pasted onto them.  No parts of the hall or technical installations may be allowed to support stand fittings or exhibits. However, provided that no damage is caused to them, the columns/supports in the halls may be enclosed within the rented area, up to permitted construction height.  
 
Exhibiting Motor Vehicles within the halls
Each request is based on a case by case situation and approval is required from us the Organisers. It is forbidden to exhibit machinery and vehicles with fuel in the tank. Please contact us the Organisers for more information and approval.
 
Electrical Services
ALL ELECTRICAL INSTALLATIONS - INCLUDING "MAIN ONLY'S" MUST BE INSTALLED BY OUR OFFICIAL ELECTRICAL CONTRACTOR BILL MOULE & SONS LTD

There is no Electrical order form for Space Only Stands.  For main only connections or electrical requirements to exhibition space only stands please contact Bill Moule & Sons Ltd for a quote:Info@billmoule.co.uk

Power cannot be guarateed until the 23rd September 2018, this is turned on at the venues discretion, until then power is available for hand tools positioned near the shutters and down the central aisle.

Illuminated Display Cases
If you are ordering a display cabinet which is illuminated you will be required to order an electrical connection to each case.  
CLICK HERE to order.
 
Electrical Supplies:
The electrical voltage is 230v single phase and 400v three phase.
Access to hall mains must be accessible at all times in space only stands.
Please be aware an electrical distribution board will be installed on your stand.
Incoming mains cables will come from floor ducts
All electrical installations must conform to current Venue and Italian Electrical Regulations.

Continuous power 24hour
24 hour supplies are available, please email Info@billmoule.co.uk  for a quotation.
If you require power during breakdown to decommission any machines please contact Bill Moule & Sons Ltd before the show.

Daytime power
Please note the electricity will be switched on and off 30 minutes before and after the exhibition is open and closed.

NB:  Every year some blocks of stands encounter electrical tripping problems before show open time which is caused by exhibitors having too many electrical items on one circuit which causes issues for other exhibitors on the block.

To prevent this from happening we advise you to:

  • Switch on your machinery one by one leaving a 10 second gap in between.
  • Order the correct amount of power for your stand, if necessary consult Bill Moule & Sons about the equipment you are bringing.

Any stand that has not ordered the correct and adequate power for their equipment, we the organisers reserve the right to increase the power at the exhibiting companies cost.

Waste Disposal & Waste Management
All stand builders/exhibitors are expected to dispose of their own waste including carpet or large bulk waste and manage this themselves onsite by ordering the service via the webshop or taking the waste back into your vehicles. Large Waste Carts can be ordered via the on-line shop. Any waste left on the stand area after the event will be charged. For any questions plase contact us the Operations Team.
 
Stand Cleaning/Aisle Cleaning
A final cleaning of the exhibition area aisles and shell scheme stands will take place prior to opening.  The aisles must be cleared by 1400hrs, stand construction can commence up until 2000hrs on the 23rd September but only within your allocated stand area.
 
Space Only companies do not have daily cleaning included so if you do require daily stand cleaning please CLICK HERE.
 
Damage
Any damage caused by the exhibitor or his/her agent in the exhibition grounds, its buildings or facilities, as well as rubbish left behind will be removed at the end of the event by Fiera Roma at the expense of the exhibiting company. All damage and remaining rubbish must be reported to Organisers.
 
Recommended Stand Builders for Space Only Site
If you require assistance with your design and building of your space only stand, our recommended contractors are:
 
Mulini Exhibition Displays & Services UK
Mulini & ECOC Partnership has regularly supplied over 60 clients with turnkey solutions since 2011.  Mulini provide a range of space only options with graphics promoting your brand. Every stand option you choose can accommodate a unique graphic backdrop.Your graphics cover the entire booth and are safely housed with the aluminium frames or on other kind of displays and hardware.

All booth variations are available for hire for the duration of the exhibition or to be purchased by the exhibitor for future use.

Mulini also provides a comprehensive range of accessories for rental such as:

  1. LED flat screen TV
  2. Counters and furniture
  3. Branded storage and conference rooms
  4. Raised floor including carpet (choice of colour available)

As your stress free exhibition partner we always cover the extra mile by supplying you with free stand designs services

  1. By managing your stand with the venue
  2. Checking your artwork
  3. Manufacturing the hardware
  4. Printing your graphics
  5. Pre building your stand in our warehouse before the exhibition
  6. Taking care of all the logistics
  7. Installing & dismantling your stand globally
  8. Storing in our warehouse or shipping back to your address
All services are covered within our Turnkey solution
For further information, telephone Mathy on +44 (0) 1406 371 319 or email them at: ecocexhibition@mulinidisplays.com
 
Triple E Events B.V. Netherlands

Triple-E Events B.V specialises in designing and building stands all over Europe. At ECOC we can, as a preferred supplier, help you with your presence. We make things easy for you because we also complete all documentation and can prepay for services if needed.

We will be happy to make a new design and/or quote for an existing stand design, all free of charge.

Modex UK
T:  +44 (0) 1869 819575
E:  martin@modexuk.com

If you want to ensure that your next exhibition stand comes in exactly on budget as well as making a stunning impact, there's a surprisingly simple solution - Custom Modular.

Modex have developed an astonishingly versatile modular system that enables us to offer a fixed price on exhibiting - using designs that are anything but fixed.  We keep a huge range of components in stock, allowing us to develop and execute ideas that will make a really big impression - and simply add the panels to complete.

For a fixed price - of £395 per metre square:
* stand design
* Graphic Printing
* Raised flooring
* Furniture
* Lighting
* AV Equipment
* Installation and removal